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Assistant Administrator
2018-02-22 15:26:13| Space-careers.com Jobs RSS
Position Reference 065 RHEA Group is currently recruiting for an Assistant Administrator to support the Corporate Business Process Management Office at our clients premises. Tasks and Activities The scope of work will include Screen and analyse the incoming requests for procurement and ensure the registration of all request and inquiries in the internal tracking system. Documentation for correctnesscompleteness prior to further processing. Follow up with the Financial Operations Division on Good Receives Notifications and Invoices. Support in esap the mapping of vendor invoices to Delivery request and orders. Maintain overview at any time on pending order request Maintain overview at any time on discrepancies of invoices and order request, missing Good receive Notifications Arrange internal reshipping of goods, in case a direct delivery to the user location was not possible. Support vendor RMA process for broken products, handle and manage repair and service requests. Maintain overview at any time on complaints and escalation about procurement of wrong items or of missing items. Maintain overview at any time of delivery times for all procurements. Administrative support of the IT procurement office for engaging with new suppliers and setting up new procurement agreements Liase with the ESA Procurement offices on all sites for issuing RFPs and Tenders for new IT supplier contracts. Organize and manage electronic and paper filing and reference system for email, correspondence, internal memoranda, reports, and other documents received or generated by the IT procurement office Prepare briefing files and materials for meetings, search for documentation and compile other materials as required. Organize and coordinate administrative arrangements for relevant internal and external meetings and events, including sending out invitations and agenda provide logistical assistance in relation to the travel of participants. Skills and Experience The following skills and experience are mandatory You have a University Degree Bachelor from a recognised Institute of secondary studies or equivalent. You have several years professional experience in administrative support for projects or procurement activities. You take responsibility and manage constructive criticism You work effectively with all clients and stakeholders You promote continuous learning communicates clearly You take initiative and drive high levels of performance management You plan work, anticipate risks, and set goals within area of responsibility You contribute to a collegial team environment You have a highly methodical approach to work, strong planning capabilities and excellent writtenspoken communication skills are required. You have a profound knowledge of Microsoft Office tools, specially Microsoft Excel are required. The candidate shall be experienced in preparing Powerpoint presentations. The following skills would be highly desirable You have a good knowledge of SAP. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 19032018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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