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Contracts Officer
2019-11-22 09:14:06| Space-careers.com Jobs RSS
Position Reference 055 You will have the opportunity to work in an exciting environment at RHEA Group and provide support to the Legal Contracts Administration Department Tasks and Activities The scope of work will include Reception and registration of incoming Framework and Specific ContractsWork OrdersContract Change Notices and ensure the completion of the file by obtaining the proposal, budget proper signatures of contractual documents. Keep legal paperwork and digital documents organized and properly filed in strict confidence. Prepare the Contract Summary form identifying notably the type of contract FFP, FUP, TM, labour split phasing contract, payment requirements and schedule, reports and documents required for invoicing purposes. Organize and participate to the Kickoff contract meeting with the BusinessProject Manager, the Bid team and all relevant partners possible subcontractors of the Project in order to approve andor update the Contract Summary before the contract setup into the ERP by the financial team. Drafting contractual part of our proposal, subcontract and CCN and associated contractual letters for the legal advisor review and approval With respect to project subcontracting, ensure that terms and conditions are timely and wisely transferred to subcontractors and that subcontracts and other similar agreements with subcontractors are contractually managed. Manage and prepare incoming and outgoing correspondence Monitor works towards contract obligation check schedule and all milestones compliance. Followup of work at risk WAR, Authorization to proceed ATP Project and missing documents. Provide, when required by the Legal Advisor, for Contracts reviews and other similar management reviews a reliable and understandable contractual analysis of the project. Implement and improve the administrative processes for more efficient workflow. Electronic and paper filing of documents. Implementing the Contracts into the ERP in line with the requirements set forth by the contracts. Skills and Experience The following skills and experience are mandatory You have at least a Bachelor Degree in Law. You have 2 years working experience in a law firm or experience in the preparation and administration of contracts in a multinational European Environment is required. You have legal Background or sound understanding of contractual issues. You have good knowledge of Document Management Systems word, access, other. You have strong numerical skills, with a good working knowledge of MS Excel. You have demonstrated skills in data analysis and reporting. The following skills would be highly desirable You have experience with a contract management tool or an ERP. You are highly organized and detailoriented. You are able to take direction and work independently with little or no supervision. You have excellent interpersonal and communication skill. You are Business minded and Reliable. You are diplomatic in their approach to problem solving. You have strong ethics and teamwork skills. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 04122019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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Contracts Officer
2019-10-24 12:15:36| Space-careers.com Jobs RSS
Position Reference 055 You will have the opportunity to work in an exciting environment at RHEA Group and provide support to the Legal Contracts Administration Department Tasks and Activities The scope of work will include Reception and registration of incoming Framework and Specific ContractsWork OrdersContract Change Notices and ensure the completion of the file by obtaining the proposal, budget proper signatures of contractual documents. Keep legal paperwork and digital documents organized and properly filed in strict confidence. Prepare the Contract Summary form identifying notably the type of contract FFP, FUP, TM, labour split phasing contract, payment requirements and schedule, reports and documents required for invoicing purposes. Organize and participate to the Kickoff contract meeting with the BusinessProject Manager, the Bid team and all relevant partners possible subcontractors of the Project in order to approve andor update the Contract Summary before the contract setup into the ERP by the financial team. Drafting contractual part of our proposal, subcontract and CCN and associated contractual letters for the legal advisor review and approval With respect to project subcontracting, ensure that terms and conditions are timely and wisely transferred to subcontractors and that subcontracts and other similar agreements with subcontractors are contractually managed. Manage and prepare incoming and outgoing correspondence Monitor works towards contract obligation check schedule and all milestones compliance. Followup of work at risk WAR, Authorization to proceed ATP Project and missing documents. Provide, when required by the Legal Advisor, for Contracts reviews and other similar management reviews a reliable and understandable contractual analysis of the project. Implement and improve the administrative processes for more efficient workflow. Electronic and paper filing of documents. Implementing the Contracts into the ERP in line with the requirements set forth by the contracts. Skills and Experience The following skills and experience are mandatory You have at least a Bachelor Degree in Law. You have 2 years working experience in a law firm or experience in the preparation and administration of contracts in a multinational European Environment is required. You have legal Background or sound understanding of contractual issues. You have good knowledge of Document Management Systems word, access, other. You have strong numerical skills, with a good working knowledge of MS Excel. You have demonstrated skills in data analysis and reporting. The following skills would be highly desirable You have experience with a contract management tool or an ERP. You are highly organized and detailoriented. You are able to take direction and work independently with little or no supervision. You have excellent interpersonal and communication skill. You are Business minded and Reliable. You are diplomatic in their approach to problem solving. You have strong ethics and teamwork skills. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 16112019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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Contracts Officer
2019-01-29 18:29:57| Space-careers.com Jobs RSS
Vacancy in the Directorate of Industry, Procurement and Legal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Contracts Officer This post is classified A2A4 on the Coordinated Organisations salary scale. Location ESTEC, Noordwijk, The Netherlands Description Contracts Officer in the Procurement and EU Administration Department, Directorate of Industry, Procurement and Legal Services. Duties The postholder will report to the Head of Telecommunication Procurement Service in the Earth Observation and Telecommunications Procurement Division and will have the following duties preparing requests for offersinvitations to tender participating in the evaluation of offers and tenders preparing and negotiating the resulting contracts participating in monitoring performance of the contracts dealing with administrative, contractual, legal and industrial problems arising from the procurements concerned, involving regular and direct interaction with industry The postholder will maintain close liaison with the initiating services technically responsible for the projects with which they are concerned, advising them on all procurementrelated matters. Technical competencies Experience in ESA procurement processes and contract management as well as applied negotiation skills Knowledge of ESAs legal environment, convention, rules, regulations and policies Knowledge of the European and international space sector institutional, commercial andor industrial Cost structures and financial processes Understanding of the relevant ESAEU procurement regulations Behavioural competencies Communication Relationship Management Planning Organisation Results Orientation Education Applicants should have a Masters Degree or equivalent qualification preferably in law, economics or from a business school, plus experience of contract matters gained either in industry or public administration. Additional requirements Ability to understand and formulate contractuallegal texts in both French and English. Ability to understand issues of technical and management nature Previous experience gained in the SatCom domain andor Public Private Partnerships would be an asset. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 27 February 2019. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting for an interview, priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Recruitment will normally be at the first grade in the band A2 however, if the candidate selected has little or no experience, the position may be filled at A1 level. Apply HERE
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Junior Contracts Officer
2019-01-29 18:29:57| Space-careers.com Jobs RSS
Vacancy in the Directorate of Industry, Procurement and Legal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Junior Contracts Officer This post is classified A2A4 on the Coordinated Organisations salary scale. Location ESTEC, Noordwijk, The Netherlands Description Junior Contracts Officer in the Procurement and EU Administration Department, Directorate of Industry, Procurement and Legal Services. Duties Reporting to a Head of Service, the Junior Contracts Officer will have the following duties preparing requests for offersinvitations to tender participating in the evaluation of offers and tenders preparing and negotiating the resulting contracts participating in monitoring performance of the contracts dealing with administrative, contractual, legal and industrial problems arising from the procurements concerned, involving regular and direct interaction with industry The postholder will maintain close liaison with the initiating services technically responsible for the projects with which they are concerned, advising them on all procurementrelated matters. Technical competencies Experience in ESA procurement processes and contract management as well as applied negotiation skills Knowledge of ESAs legal environment, convention, rules, regulations and policies Knowledge of the European and international space sector institutional, commercial andor industrial Cost structures and financial processes Understanding of the relevant ESAEU procurement regulations Behavioural competencies Communication Relationship Management Planning Organisation Results Orientation Education Applicants should have a Masters Degree or equivalent qualification preferably in law, economics or from a business school, plus experience of contract matters gained either in industry or public administration. Additional requirements Ability to understand and formulate contractuallegal texts in both French and English. Ability to understand issues of technical and management nature Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 27 February 2019. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting for an interview, priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Recruitment will normally be at the first grade in the band A2 however, if the candidate selected has little or no experience, the position may be filled at A1 level. Apply HERE
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Contracts Officer
2018-04-03 17:25:33| Space-careers.com Jobs RSS
Vacancy in the Directorate of Industry, Procurement and Legal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Contracts Officer This post is for a limited duration of four years nonrenewable and is classified in the A2A4 grade band of the Coordinated Organisations salary scale. Location ESRIN, Frascati, Italy Description Contracts Officer in the Earth Observation Ground Segment and Applications Procurement Service, Operations and Ground Segment Procurement Division, Procurement and EU Administrative Department, Directorate of Industry, Procurement and Legal Services. Duties Reporting to the Head of Service in ESRIN, the Contracts Officer will, as part of the support provided to that Service, perform these main duties notably preparing requests for offersinvitations to tender participating in their evaluation drafting and negotiating the resulting contracts participating in monitoring the performance of contracts dealing with administrative, contractual, legal and industrial problems arising from the procurements concerned, involving regular and direct interaction with industry. The postholder will maintain close liaison with the initiating services technically responsible for the projects concerned, advising them on all procurementrelated matters. Technical competencies Stateoftheart knowledge in area of responsibility at required level Proficiency in the use of the Agencys information systems, tools and applications, including online services on the internet Knowledge of the relevant Agency rules, processes and procedures Experience in ESA procurement processes and contract management as well as applied negotiation skills Behavioural competencies Problem Solving Teamwork Customer Focus Communication Planning Organisation Education Masters degree or equivalent qualification preferably in law, economics or business studies with experience of contract matters gained in industry or public administration. A further university qualification at Masters andor PhD level would be an asset. Proficiency in the Agencys working languages. Additional requirements Ability to draft legalcontractual texts Basic understanding of technical issues Negotiating skills Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 1 May 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. Priority will be given to external candidates from underrepresented Member States when shortlisting for interview.see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Recruitment will normally be at the first grade in the band A2 however, if the candidate selected has little or no experience, the position may be filled at A1 level. Apply HERE
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