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DocumentalistCommunications Assistant Administrator
2019-01-15 10:30:16| Space-careers.com Jobs RSS
Position Reference 095 You will have the opportunity to support the Telecom Satellite Programmes Department at the European Space Agency. Tasks and Activities The scope of work will include Control, PR and Communication Support and follow up the Department programme activities and milestones in liaison with the Head of Department Manage the procurement of promotional items for the Department in liaison with the Project Controllers including preparation of requirements and SOW, Participation to TEBs and follow up of implementation Act as focal point of contact between the Project Teams, the Head of Management Office and the Head of Department for internal and external communication in the Department including drafting and editing web contents and circular letters Coordinate communications and events of interest for the Department including conferences and workshops Documentation Administer, in liaison with the Department Documentation and Configuration Office, the Departments documentation management system Eclipse Act as the owner of the Department internal documentation management process. Upload all Department documentation into Eclipse in line with the Department internal documentation management process, including the assignment of coherent metadata. Ensure assignment of coherent metadata to Department documentation already residing in Eclipse. Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan. Act as interface for exchange of documentation between the Head of Department Office and internalexternal stakeholder, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency. In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners. Skills and Experience The following skills and experience are mandatory You have a University degree bachelors or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred. You have excellent interpersonal and communication skills. You are very good well organized, method, tact, initiative, attention to detail, and in particular discretion. You are reliable, rigorous and take initiatives in the execution of the assigned work. You have proven sense of confidentiality. You are fluent in English French is a plus other languages are appreciated. You are proficient in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail. The following skills would be highly desirable You have knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, SharePoint, Teamsite, Spyce. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 06022019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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