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Programme Administrator for Future Systems Department
2018-02-16 10:26:25| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview Under this work package the contractor shall support the EarthObservation Directorate, assigned to the Future Systems Department EOP.Heshe will support in managing the Departments project milestones inliaison with projects managers. Tasks will include Integrate and provide overview ofresource requirements interface with the project controllers as required. Prepare and assist in producing financial and programmatic status reporting as required. Support to developing and maintaining the integrated planning of the programme resources and calendar. Support to the preparation and conduct of internal and external audits. Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with theestablished procedures. Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within theDepartment, including organization of specific meetings, workshops andseminars. Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or viainternet, etc. Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP systemesap as well as in excel or other tools as required. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department. Focal point for all documentation administrative tools used in the Department. Support to the configuration management processes within the Department. Close coordination with ESRIN teams to ensure efficient and timely exchange of information. Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and externalcommunications, including interactions via social media. Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head. Preparation of minutes of internal management meetings, integrating various inputs. Coordination and organisation of internal and external meetings andreviews, including room and resource booking. Responsibility for the management and procurement of promotional items for the Department. Overseeing the administrative policies at Department level. Provision of various logistic support to the Department. Handling communications and events of interest for the Department. Specific qualification requirements A university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background inelements of information technology would be an asset. Excellent interpersonal skills with the ability to work effectively,independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural workingenvironment would be an asset. Interest in and good understanding of technical, programmatic and policyissues of ESA EO programmes, particularly in innovative domains suchas those of current information technologies, with desire to learn andability to think outside the box. Ability to travel frequently between sites, namely ESTEC and ESRIN. Excellent communication, planning and organisation skills. Flexibility with working schedule, as required. Knowledge of ESA administrative and financial processes is an advantage. Proficiency in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. Ability and interest to learn other softwaretechnology tools if necessary trainingon the job. Experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring is anadvantage. Experience with SAP and with ISO9001 certification projects is anadvantage. Initiative and motivation to perform to high standards in a demandingenvironment. Ability to take initiative to optimise the efficiency of processes and toprioritise accordingly in case of high workload. Fluent in the English language spoken and written. Knowledge of other European languages is an asset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 7 March 2018a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at emaildavide.starnoneaurora.nlquoting reference BMCEOP93. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 13 March 2018, 13.00 hours.
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