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Secretary Administrative Assistant
2018-07-10 16:27:23| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 35 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Secretary Administrative Assistant to support our customer in the United Kingdom. Secretary Administrative Assistant Key Tasks and Responsibilities As part of the Future Projects Division, you will have the following responsibilities Coordinating actions with other assistants of the department Planningcoordinating the commitments and meetings, organizing calendar and keeping the Division Head informed on all issues of concern On personal initiative or on instructions, collecting information and documents necessary for the Division Staff to take actions on given issues Analysing incoming mailpaper and email and presenting these data in an organized and prioritized manner Coordinating actions with the Head of Department, organizing and coordinating highlevel meetings e.g. Steering Boards with Industry Ensuring the diffusion of information between the Division Head and Teams Answering incoming calls and performing a prescreening of these calls for direct connection with the Division Head Preparation of staff missions and travel arrangements Check for correct authorization, substantiating documentation and adherence to Agency rules and practice Provide Support to ensure the implementation and operations of the Department Documentation Management System in accordance with the requirements and processes. Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv Support to reviews and audits, and preparation of files as background for meetings and special studies Follow up of departmental actions using the Eclipse Documentation Management System. Skills Experience You will have the following qualifications and relevant experience Experience of administrative assistance at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Knowledge of MS Office, Word, Excel, Power Point, Project, Visio, Outlook and SharePoint. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Harwell. We welcome applicants who are available from September 2018 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Mr Leandros Foteinias at jobshespace.com, quoting job UKSC3866 before 01Aug18. An exciting and dynamic international working environment awaits you!
Tags: assistant
administrative
secretary
Category:Transportation and Logistics