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Office and Project Administrator

2019-04-01 15:30:38| Space-careers.com Jobs RSS

Position Reference 033 RHEA Group is currently recruiting an Office and Project Administrator to provide support to our local engineering teams in the UK. You will be based onsite at our office located at the Harwell Science and Innovation Campus, United Kingdom. You will be surrounded by capable and seasoned experts with diverse backgrounds, working on innovative projects in the Space Engineering domains. Tasks and Activities The scope of work will include General Administrative support for the financial management of the projects in the UK including Updating of labour and travel expenses spreadsheet Monitoring of spending against budgets Ensuring of compliance against project policies Monitoring of AWS account and Monthly costs against budget Raising milestone invoice Preparation of various draft reports on a monthly or quarterly basis for the stakeholders in a timely manner. Organising and taking part in meetings, weekly andor quarterly. Providing support to the following activities Planning project field trips ME activities Ad hoc project support to PM Project policies and procedures Drafting the close of project review document Travel bookings ISO and QMS procedures Bid management activities Liaising with project partners Tracking deliverable documents and project deadlines Maintenance of files and folders related to the project. Updating risks and opportunities with inputs from partners. Updating project CRM and supporting communications team with ad hoc tasks Providing local HR assistance such as Supporting in on boarding of new employees Support into the development and support for the implementation of new policies and procedures Performing reception activities and answering of telephone Coordinating any employee or client events such as summer bbqs, presentations etc Management of the office facilities and purchasing of consumables. Liaison for onsite security and maintenance issues Maintain office communication channels such as Skype, Slack, Trello Skills and Experience The following skills and experience are mandatory You have experience in a project, financial or HR administrative position with a strong emphasis on numerical accuracy. You have proven accuracy with data input. You are detail oriented and well organised You have strong verbal and written communication skills within a multicultural environment You are able to work autonomously You are proficient in MS Office intermediate user of EXCEL You enjoy working in an international environment. You are easy going, proactive and able to take the lead A good standard of written and spoken English. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 22042019 Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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