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Documentalist Event coordinator
2020-03-12 18:13:37| Space-careers.com Jobs RSS
At Serco not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators,committed to redesigning and improving public services for the benefit of everyone. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist Event coordinator, based in ESTEC Noordwijk, Netherlands. . Main Responsibilities The post holder should have a solid understanding of handling formal communication, within the complex institutional and commercial environment of ESA, EU and industrial partners and should be able to analyse the importancestatus of the documentation , classify it accordingly and provide related support on the range of issues addressed. Reporting directly to the Director and the Management Team, and with a high degree of autonomy, the post holders responsibilities will include Operate, maintain the Directorate relevant DMS sharepoint, eclipse etc for informal and official documentation for senior management with internal and external relations including Clevel executives where applicable setup an archive of original documents. Process configuration controlled document changes of official papers relevant to the activities of the Directorate. Draft documentation and correspondence, consolidate inputs to monthly reports following internal procedure with regard to the registration, distribution and filing of documents. Act as secretary to the TIA Management meetings per Department TMM, AMM, PMM and the Open session TIA MM open. For the open session o Prepare and send out the agenda, arrange the logistics o Write, register, store and distribute the minutes. o Establish, maintain and followup Action Item list Consolidate and support validation of senior management inputs to corporate communication and relevant publications, coordinate interview requests, etc. With a special attention to the development of communication with management interacting with external stakeholders, maintain and develop a DMSCRM. Support organisation of internal and external events in particular events with Clevel executives Prepare and manage the logistic event planning of events such as the TIA yearly seminar Coordinate participation to main conferences The Ideal Candidate The right candidate should bring Bachelor Degree as per class job The post holder should have a broad knowledge to navigate around and understand formal communication and be able to analyse a range of issues within the complex institutional environments of ESA, EU and the relevant industrial landscape. Experience in documentation management and in the field of communication. A good sense of organisation. Excellent command of English especially written. Knowledge of other main European languages is an asset. Interest and good understanding of ESA Programmes and related activities, knowledge and experience in the field of telecommunication and experience with liaising with Clevel executives would be a distinct advantage. Be capable to execute activities with a high degree of autonomy, Deliver qualitative output under time pressure. Excellent interpersonal and communication skills as well as tact and discretion are required. Proficiency in the use of the Agencys information systems and tools is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time.
Tags: event
coordinator
documentalist
Category:Transportation and Logistics
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