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Executive Secretary
2014-08-12 18:41:24| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for an Executive Secretary, who will give secretarial and administrative support. Tasks and Responsibilities Coordination of training and conferences and keeping record of attendance. Ensuring price of tickets is in accordance with current rules for all business travel daytoday support to team regarding business travel arrangements and leave management dealing with incoming telephone calls and information requests analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation provision of various logistic support to the division arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of division members ordering of office supplies and maintenance of stationary room and resources bookings for meetings andor events falling under the responsibility of the division tasks related to documentation management, distributionregistration of mail and documents organization of agenda and of meetings maintaining documents libraries for the division, including maintenance of change log, distribution lists, issue information notes to concerned users participation to organisation of events e.g. workshops, conferences as required support to visitor service including access control and distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list participation to the preparation and the publication of internal and external documents, including editing and proofreading data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and education Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset Professional training in administrative andor clerical support, with a minimum of 2 years relevant working experience High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
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Category:Transportation and Logistics