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Head of the Coordination OfficeCabinet
2015-12-21 10:05:36| Space-careers.com Jobs RSS
Director Generals Services The European Space Agency is an equal opportunity employer and encourages applications from women POST Head of the Coordination OfficeCabinet in the Director Generals Services. This post is classified A6 on the Coordinated Organisations salary scale. LOCATION ESA Headquarters, Paris France. DUTIES Reporting directly to the Director General, the postholder supports the Director General in his activities, in particular by ensuring appropriate Director General and ESA corporate representation, supervising highlevel events, official visits and a protocol service, preparing correspondence for the Director General, and coordinating ESAwide preparation for his meetings with entities. As with all activities, the postholder will ensure the participation of and information and contributions from the respective entities within ESA, as required. The postholder will ensure the preparation and smooth functioning of the ESA Council and support the decisionmaking process of Council and its subsidiary bodies by consulting with Member State delegations. In addition, heshe will provide support to the Council Chair, including preparation of statements for internal and external publication, providing documents and briefing notes for the Council Chair at official meetings, and coordinate the harmonisation of working methods of the Chairs of Committees and Programme Boards and the advisory structures. The postholder is responsible for the Agencys translation, interpretation and minutewriting services, its records and archives and the accreditation and access of delegations to official ESA documents. Heshe works in close coordination with the Director Generals Office and supervises the team carrying out management support, quality and business control functions. QUALIFICATIONS Applicants for this post should have a Masters degree or equivalent qualification together with proven professional experience in the organisation and operation of highlevel events and meetings. Extensive knowledge of the Agencys programmes and experience of ESAs Council, Boards and Committees is a requirement for the post. Candidates are expected to demonstrate excellent planning and organisational skills, attention to detail and customer focus. In addition to a keen sense of diplomacy, other essential qualities are highly developed communication skills, the ability to interface well with people at all levels, and the ability to work effectively in a team environment under pressure while exercising good judgment, tact and discretion. For behavioural competencies expected from ESA staff, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. Knowledge of another member state language is an asset. CLOSING DATE The closing date for applications is 14 January 2016. Applications from external candidates for this position should preferably be made online at the ESA Web Site www.esa.intcareers. Those unable to apply online should submit their CV to Human Resources, ESA, 810 rue MarioNikis, 75738 Paris, Cedex 15 France. The Agency may require applicants to undergo selection tests. Under ESA Regulations, the age limit for recruitment is 55. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Greece, Ireland, Italy, Luxembourg, the Netherlands, Norway, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada. Priority will be first given to internal candidates and secondly to external candidates from underrepresented member states. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment.
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