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Management Assistant to the Head of the Business Unit Control Office
2016-04-28 19:05:13| Space-careers.com Jobs RSS
The Serco Group is a FTSE 250 corporation with over 125,000 staff in 30 countries. Our strategy is to be a superb provider of public services, by being the best managed business in our sector. We are a focused business to government B2G business, specialising across five sectors Defence, Justice Immigration, Transport, Health and Citizen Services. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. Our European operations have ca. 2,000 employees delivering critical services to public institutions such as the European Commission, EUMETSAT or the European Space Agency where we are the largest onsite service provider with ca. 300 staff. For our activities in ESOC, we are currently looking for a Management Assistant to the Head of the Business Unit Control Office. Main responsibilities You will be the Management Assistant to the Head of the Business Unit Control BUC Office OPSB, to the Units within the Division as well as to the Head of the Quality Office and Team. Your duties will include filtering electronic and conventional correspondence relevant to the BUC Office and channelling correspondence to the BUC Units synthesizing the information and presenting related dossiers and background documents to the BUC Office followingup of actions, drafting of replies to correspondence and inquiries as appropriate provision of the Head of the Business Unit Control Office secretarial services, leave planning, mission preparations, document management, coordination and logistic support of meetings at Office Unit level organising the BUCs calendar and setting up meetings as required on personal initiative or on instructions, collecting information and documents necessary for the BUC to take action on given issues supporting Quality and Safety Office OPSQ in the placing and followup of contract change notices or procurement actions using the ESA Financial System SAPbased act as focal point for the whole BUC office supervising the BUCs secretariat, distribution of correspondence and filing keeping internal databases uptodate by loading up documents ECLIPSE Management for the BUC office. Ideal candidate You should have completed a tertiary education, which could be at the level of further education or higher education. Higher education e.g. bachelor level would be an asset. With an ability to handle confidential matters and assure a high level of discretion at all times, you should also have excellent communication and relationship management skills. You are expected to work under pressure and tight deadlines as well as being able to prioritize efficiently and effectively. You should possess excellent planning and organisation skills and the attention to detail and must be proficient in the Microsoft Office Suite and Lotus Notes. The duties will require some knowledge of the ESA Financial and Procurement processes and associated tools SAPbased. A good knowledge of English is a requirement. German and French would be an asset. Application procedure Important All applicants must hold a current valid work permit for Germany or be EU nationals. Important Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. You can also login at any time to apply to additional positions. Data Protection By submitting a job application you agree to the storage of any personal data provided by you directly or collected from generally accessible sources in particular professional and other social media throughout the entire application process CV, references, letter of application, interviews as applicable. To facilitate subsequent contact for professional purposes only, you agree to your data being saved after the application process has ended. You may revoke your consent to this agreement at any time. The same shall also apply if you are contacted by SERCO GROUP regarding vacancies that match your existing profile. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in Serco Europes Careers Hub httpscareershub.serco.eu
Tags: business
office
control
management
Category:Transportation and Logistics
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