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Programme Administrator
2017-08-01 14:11:33| Space-careers.com Jobs RSS
You will have the opportunity to provide general administrative support to the MetOp Second Generation MetOpSG Programme at the European Space Agency in the Netherlands. Tasks and Activities The scope of work will include You will be coordinating with and backup for the Administrative Assistant to the MetOpC and Sentinel5 Projects. You will be processing all incoming and outgoing documentation and correspondence, including use of Documentation Management Systems e.g. Eclipse for registration and distribution. You will be supporting users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. You will be maintaining a consolidated action item list for the Programme and ensuring that actions are being discharged in coherence with the established procedures. You will be supporting the configuration management processes within the Programme. You will be the focal point for all documentation administrative tools e.g. DMS, RID system, action item database, etc. used in the Programme. You will be coordinating with EUMETSAT administration team to ensure efficient and timely exchange of information. You will be supporting the preparation and conduct of internal and external audits on the Programme. You will be preparing minutes of internal management meetings, integrating various inputs. You will be compiling reports from inputs from various contributors for review and finalisation by the Programme Manager. You will be organizing calendars for the MetOpSG team and the MetOp Programmes Manager. You will be coordinating and organizing internal and external meetings and reviews, including room and resource booking. You will be preparing documentation and briefings for meetings, as appropriate. You will be managing incoming telephone calls and information requests. You will be preparing, coordinating and organizing travel requirements and mission claims for the Programme team, ensuring optimum use of resources. You will be administrating the leave records for the Programme team in the ESA SAP system. You will be responsible for the management and procurement of promotional items for the Programme, including for launch campaigns. You will be timely ordering office supplies. Skills and Experience The following skills and experience are mandatory You have University Degree Bachelor from a recognised Institute of secondary studies or equivalent with at least 2 years of relevant working experience. You are highly proficient in MS Office packages e.g. Word, Excel, Powerpoint, etc. with experience of high level Project Administration tools for data documentation management and general administration e.g. SAP You have excellent planning and organisation skills and attention to detail You have good communication skills You are able to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule You have initiative and motivation to perform to high standards in a demanding environment You are able to establish and maintain effective working relationships with the outside world You are fluent in the English language spoken and written. Knowledge of another European language is an asset. The following skills would be highly desirable You have a good knowledge of ESA administrative and financial processes. You have experience with SAP. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 23082017. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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