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Training Administrator
2016-02-11 11:11:33| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESA Headquarters, we are currently looking for a Training Administrator. Tasks and Responsibilities As Training Administrator you will have the following main tasks and responsibilities Training Analysis Supporting the training needs analysis for specific target groups Training plan definition. Training courses implementation Updating course profiles, training catalogue and calendar Sending invitation and monitoring staff registration Organising course logistics on site or off site with appropriate partners. Booking of training facilities Dealing with cancellations Sending and consolidating course evaluation Updating training records in appropriate ESA tools Monitoring correspondence with staff members Administration of external training requests Administration and evaluation of ESA staffs requests for personal development related training courses category II Delivery of certificates Organization of newcomers training e.g. Safety Security briefing, ESA Collaboration Tools, ECSS standards, reviews, newcomers briefing and support of onboarding initiatives e.g. mentoring programme. Procurement and invoicing Liaising with external training suppliers and internal trainers to collect training proposals, quotations, setup requirements and to schedule courses on the various ESA sites Preparing letters of agreement data for Purchase Orders Processing invoices and liaising with Finance Department for payment and invoicing of contractor companies. Reporting and statistics Preparing statistics from existing training database to feed annual training report Preparing trainingrelated statistics from existing training database upon request Consolidating training evaluation within existing training evaluation database and preparing feedback reports for each training supplier Reporting any particular issue within evaluation to ESA Technical Officer. Implementation of adhoc training events Upon request of the ESA Technical representative, the services described under WP1 can be extended for the organisation of adhoc training, workshop, teamindividual coaching. Data preparation and entry in new HR Tool Success Factors A new HR management tool Success Factors is going to be deployed starting in 2016, and will contain a Learning and Development module to replace the current ESA Lotus Notes training database. Upon request of the ESA Technical representative, the service can also include Preparation of sets of data and entry of these data in the new software Requirements You should bring a completed secondary education and professional training in administrative and or clerical support, at least two years of experience and the following Experience in training administration or in managing the implementation of smalllarge events Demonstrated ability and confidence to work with various IT tools Demonstrable interest in learning and development Good communication skills, with a customerfocus Excellent organization and planning skills Attention to details Capacity to work autonomously, but with a good team spirit Ability to adapt to a multicultural environment Knowledge of ESA training tools Fluent in English and or French. Application procedure Important All applicants must hold a current valid work permit for France or be EU nationals. Important Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp Position Training Administrator Reference F016ESTECSF134 Application closing date 02032016 Start date April 2016 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESA HQ, please consult httpwww.esa.intAboutUsWelcometoESAESAheadquarters
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