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Tag: project assistant
Assistant Project Controller
2018-08-16 17:27:42| Space-careers.com Jobs RSS
Specific Tasks Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required Evaluating the results and main achievements of the programme Administrative implementation of procurement actions Administrative implementation on the maintenance and planning of contracts financial data. Requirements Key to a successful performance in this role is a supportive attitude towards DTEC business management, as well as a friendly, positive and cooperative attitude within the small team. Focus of this position is on the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data Bachelor degree or equivalent from a recognized academic institution Minimum 4 years of relevant professional experience Eligible to work in EU Excellent knowledge of English, knowledge of another ESA memberstate language is an asset.
Tags: project
assistant
controller
project assistant
Assistant Administrator Project Controller
2018-07-18 18:28:59| Space-careers.com Jobs RSS
Specific Tasks Under this work package the contractor shall support the Directorate of Telecommunications Integrated Applications, assigned to the Technologies and Products Division which is located at two ESA sites namely ESTEC and ECSAT. The incumbent will Control, PR Communication support and follow up the Divisions programme activities and milestones in liaison with the managers in the Division manage the procurement of promotional items for the Division including support to preparation of Requirements and SoW, participation in TEBs and follow up of implementation act as the focal point for internal and external communication in the Division including drafting and editing web content and circular letters, etc manage communications and events of interest for the Division, including conferences and workshops identify new topics for crosssite coordination and propose specific actions for harmonization and coordination interact with staff in the Division as well as with other teams in the Directorate in order to plan, facilitate and stimulate the exchange of information, ensuring a coherent implementation of procedures and processes, in particular since the Division is located in two different sites Missions as required Preparation of presentation material using various sw tools interface with other assistant administrators and project controllers as well as with managers of other Divisions and Departments as required support the preparation and participate to internal and external audits prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Division, tracking actions so that they are discharged in coherence with the established procedures support coordination and organisation of Divisionlevel internal and external meetings and reviews Documentation act as the backup Administrative support at JCB Programme Board with the capacity to provide training to colleagues contributing to JCB documents support the overall coordination, organisation and monitoring of a JCB and attend the actual meeting as required prepare and assist in producing programmatic status reporting as required. This include inter alia JCB status report, AC and IPC papers, ARTES CC Implementing Rules and various SoW templates used in the Division ensure timely approval of above listed documents as required support handling of documents as well as document structure of DMS systems, including their maintenance according to QMS procedures, from out of paper archives and other sources like ESA libraries, etc. act as a focal point of contact for all documentation administrative tools e.g. DMS such as Daptive, Eclipse and SharePoint used in the Division Provide training to colleagues as required support the configuration management and risk management processes within the Division in line with QMS procedures. Requirements You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You are fluent in English, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. The following skills would be highly desirable Familiarity with relevant ESA corporate applications e.g. ESAp
Tags: project
administrator
assistant
controller
Assistant Project Controller To The Future Systems Department
2018-02-15 11:24:56| Space-careers.com Jobs RSS
Tasks Responsibilites Prepare and assist in producing financial and programmatic status reporting as required Support to developing and maintaining the integrated planning of the programme resources and calendar Support to the preparation and conduct of internal and external audits Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with the established procedures Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within the Department, including organization of specific meetings, workshops and seminars Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or via internet, etc Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department Focal point for all documentation administrative tools used in the Department Support to the configuration management processes within the Department Close coordination with ESRIN teams to ensure efficient and timely exchange of information Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and external communications, including interactions via social media Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head Preparation of minutes of internal management meetings, integrating various inputs Coordination and organisation of internal and external meetings and reviews, including room and resource booking Responsibility for the management and procurement of promotional items for the Department Overseeing the administrative policies at Department level Provision of various logistic support to the Department Handling communications and events of interest for the Department. Requirements A university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background in elements of information technology would be an asset Excellent interpersonal skills with the ability to work effectively, independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural working environment would be an asset Interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes, particularly in innovative domains such as those of current information technologies, with desire to learn and ability to think outside the box Excellent communication, planning and organisation skills Flexibility with working schedule, as required Ability to travel frequently between sites, namely ESTEC and ESRIN Knowledge of ESA administrative and financial processes is an advantage Proficiency in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. Ability and interest to learn other softwaretechnology tools if necessary training on the job Experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring is an advantage Experience with SAP and with ISO9001 certification projects is an advantage Initiative and motivation to perform to high standards in a demanding environment Ability to take initiative to optimise the efficiency of processes and to prioritise accordingly in case of high workload Fluency in the English language spoken and written. Knowledge of another European language is an asset.
Tags: future
project
systems
department
Assistant Programme Project Controller
2018-02-14 12:24:22| Space-careers.com Jobs RSS
Job Introduction Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Main Responsibilities A diverse range of support tasks in the following position Under this work package the contractor shall support the Earth Observation Directorate, assigned to the Future Systems Department. Heshe will support in managing the Departments project milestones in liaison with projects managers integrate and provide overview of resource requirements interface with the project controllers as required. Prepare and assist in producing financial and programmatic status reporting as required. Support to developing and maintaining the integrated planning of the programme resources and calendar. Support to the preparation and conduct of internal and external audits. Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with the established procedures. Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within the Department, including organization of specific meetings, workshops and seminars. Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or via internet, etc. Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department. Focal point for all documentation administrative tools used in the Department. Support to the configuration management processes within the Department. Close coordination with ESRIN teams to ensure efficient and timely exchange of information. Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and external communications, including interactions via social media. Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head. Preparation of minutes of internal management meetings, integrating various inputs. Coordination and organisation of internal and external meetings and reviews, including room and resource booking. Responsibility for the management and procurement of promotional items for the Department. Overseeing the administrative policies at Department level. Provision of various logistic support to the Department. Handling communications and events of interest for the Department. The Ideal Candidate The key person should bring A university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background in elements of information technology would be an asset. Excellent interpersonal skills with the ability to work effectively, independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural working environment would be an asset. Interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes, particularly in innovative domains such as those of current information technologies, with desire to learn and ability to think outside the box. Ability to travel frequently between sites, namely ESTEC and ESRIN. Excellent communication, planning and organisation skills. Flexibility with working schedule, as required. Knowledge of ESA administrative and financial processes is an advantage. Proficiency in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. Ability and interest to learn other softwaretechnology tools if necessary training on the job. Experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring is an advantage. Experience with SAP and with ISO9001 certification projects is an advantage. Initiative and motivation to perform to high standards in a demanding environment. Ability to take initiative to optimise the efficiency of processes and to prioritise accordingly in case of high workload. Fluency in the English language spoken and written. Knowledge of another European language is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About The Company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.
Tags: project
assistant
programme
controller
Project Assistant Earth and Mission Sciences Division
2018-01-08 14:16:18| Space-careers.com Jobs RSS
Secretarial support to the EOPSM Division Administrative Assistant, for the Head of Division and Section teams, including Full secretarial duties for EOPSM including e.g. typing, handling mailfaxescallsmessages, appointments and mission administration, and to replace her during absence Typing of correspondence, meeting minutes, reports, etc Sorting incoming mailfaxes, handling telephone callsmessages, and setting up appointments and video conferencing Mission administration Arranging meetings of mission advisory groups and external experts. This includes Use of Lotus Notes to book meeting rooms and register external people into the Lotus Notes Visitors System Preparation of meeting invitations Preparation of mission claim packages for experts includes use of Filemaker Pro database Requesting taxis via Reception, etc Updating SAGMAG list and URL to facilitate access by the EOP Directorate Preparation of cameraready publications e.g. Reports for Mission Selection layout in InDesignDesk Top Publishing program image manipulation when necessary Updating of information databases in Sharepoint, Filemaker e.g. absence charts, document databases, conference contracts lists, etc. at Division and Department level Maintenance of Division document registrationfiling system on SharePoint according to EOPQMS standards Tracking of staff Action items and reminders about outstanding actions Keeping stores inventory for Division preparing stock reorders
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division
mission
earth