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Tag: administrative assistant

Administrative Assistant

2014-06-16 10:40:10| Space-careers.com Jobs RSS

Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Administrative Assistant. Tasks Daily support to personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit o Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel o Ordering of office supplies and maintenance of stationary o Room and resources bookings for meetings andor events falling under the responsibility of your area. Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. In addition to the above standard activities you may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration, including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Assist in the preparation and the publication of internal and external documents, including editing and proofreading Support data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications and Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Essential skills 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse A fluent knowledge of the English language is required For site specific functions fluent knowledge of the local national language is also required High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid53691 If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Administrative Assistant Reference RTCTIA026 Application closing date 03072014 Start date 01082014 Important Please be aware security clearance may be part of the selection process Register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php

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Tawnya Harris, Executive Administrative Assistant

2014-03-11 00:45:49| PortlandOnline

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Administrative Assistant parttime 141013

2014-03-04 18:41:48| Space-careers.com Jobs RSS

Solenix is specialized in the provision of highquality software engineering, technical consulting and operations services in the aerospace domain. This vacancy note concerns an onsite consulting position at Solenix in Darmstadt, Germany. Administrative Assistant parttime 141013 Job Description We are a small, innovative and growing software engineering company in the space business. We are looking for someone to support us in administrative tasks. Responsibilities may include Correspondence Preparing invoices Expenses accounting HR administration Office supplies Reception Depending on the persons level and qualifications the tasks and responsibilities can be adapted and extended. The person should be fluent in English and German, both spoken and written, and ideally have some experience in similar jobs. We are flexible concerning the working times, but would initially look at a 50 parttime level. This is a great opportunity for someone to get started after a career break, and for someone who likes the challenge of supporting a very dynamic engineering team. Were looking forward to get to know you and to receive your application! Work Location Darmstadt, Germany Dates Application Deadline 31 March 2014 Start of Work 01 April 2014 Important Notes Before applying to this position, please read the page Notes to Applicants on the Solenix website under Career. Applicants must be EU citizens or have a valid work and residence permit in Germany. Security, identity and reference checks on the candidates are part of the recruitment process. Job Application Please send your applications electronically to careersolenix.ch before the application deadline 31 March 2014 Learn more about us in Facebook

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Secretary Administrative Assistant

2014-02-20 13:37:16| Space-careers.com Jobs RSS

RHEA is currently recruiting a SecretaryAdministrative Assistant to support the ESA organisational entities Divisions, Services, and Offices and Projects called Unit herein at our clients premises in Noordwijk, The Netherlands. Please note that this is a temporary replacement. Tasks and Activities Your primary tasks and activities may include Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic supports to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition, Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills and Experience You must possess the following skills and experience Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage. How to Apply Looking to take your career to the next level? Interested applicant should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than March 7th 2014. We look forward to hearing from you!

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Secretary Administrative Assistant PARTTIME

2013-10-23 09:35:42| Space-careers.com Jobs RSS

RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced engineering support for a full time position based in the area of Noordwijk, The Netherlands. Description The work package covers provision of secretarial and administrative support to ESA organizational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training, dealing with incoming telephone calls and information requests, analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation provision of various logistic support to the Unit arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel, ordering of office supplies and maintenance of stationary, room and resources bookings for meetings andor events falling under the responsibility of the Unit administration and handling of shipment of goods and express mail tasks related to documentation management, distributionregistration of mail and documents, organization of agenda and of meetings, maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users, maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit, participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks support to the Project Review Process, support to visitor service including access control, preparing visa applications, distribution of information material, ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list, participation to the preparation and the publication of internal and external documents, including editing and proofreading, data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis, The post will be based in one Unit, but will occasionally include support to other Units in the Department coverage during absence of other assistants, etc. Profile Appropriate skills and specific experience in the following fields For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Ability to communicate with industry counterparts in the execution of the project specific tasks. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks and capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools e.g. Microsoft Office package Word, Excel, PowerPoint, etc and techniques, electronic mailing, customised database and internet software applications. Proficient in the English language, both written and spoken, and a working knowledge of French language would be an advantage. Familiarity with ESA corporate applications is a distinct advantage. Location Noordwijk, The Netherlands Application deadline 13112013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.

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