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Tag: documentalist

Documentalist

2020-04-06 17:17:18| Space-careers.com Jobs RSS

At Serco not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators,committed to redesigning and improving public services for the benefit of everyone. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist, based in ESAESTEC, Noordwijk Netherlands. Main Responsibilities The main tasks to be performed are Solar Orbiter support project closure in DMS and migration to the DCCM as configuration and execution of archival process to the ESA Central Archives BepiColombo final closure of the FTP server and final transfer to the DCCM repository, support the documentation needs of Operations and execution of archival process to the ESA Central Archives ARIEL manage the handover from the study phase to the development phase, with regard to documentation and configuration of the Project and setup and maintain the entire document management structure of the project after adoption Creation and implementation of a template in new projects repositories,in line with the SCI DMP. Typical duties would also include Gathering of deliverable documents from the Project Industrial Consortium, Principal Investigators, Technical Officers and inhouse experts Manage the entire lifecycle of documents e.g. registration, update, review and approval cycle, filing, distribution and archiving and provide support for documentation handovers, from Future Missions to Projects, to Operations, in line with the defined process Support to migration activities from a document management system to another e.g. testing metadata and checking transferred content in line with the dedicated procedure Monitor and maintain the content of the exchange servers e.g. FTP in line with the requirements and adopted guideline e.g. periodical cleaning and final closure of the dedicated area when exchange activities come to an end Update and maintain the projectarea DMPs, in a centralised way, recording any deviation from the SCI DMP, agreed with the Science Configuration Officer or the DIRO Directorate Information and Records officer Ensure incoming and outgoing informationdocumentation conforms to applicable processes, procedures and working practices Assist and support in the definition of the SCI record management and archiving processes and procedures Perform the implementation of the archiving process that will include at least the identification of the records, their inventory and transferdisposal Handling confidential and export controlled information e.g. ITAR and access rights of users with respect to these deliverables Provide assistance in documentation handling to the Project Scientific Institutes Principal Scientists Teams and supporting users in retrieving documents from sources like Eclipse, FTPs etc. Acting as a point of contact for all the Project interfaces for documentation tools Support to enhancements of the document management system and concepts, and of future improvements Provision of support to the Project Control and Product Assurance Sections in the processing of RfDs, RfWs, DCRs, DCNs, CCNs, keeping track of them and providing overviews. The Ideal Candidate Specific competence requirements requested are University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proven experience in document management activities and thorough knowledge of document management processes The candidate shall have experience in all the implementative phases of a mission, composed by multiple international interfaces such experience in a Scientific mission is a definite asset Experience in the documentation management matters for launch campaign Clearance to handle export controlled documentation e.g. ITAR and have sound experience in handling confidential and export controlled documentation Highly organised, with attention to details and be able to efficiently work under pressure and stringent schedule Demonstrate excellent communication skills, have distinctive customer focus and be a strong team player. The following competences would be considered additional assets A general knowledge of the Science projects lifecycle and structure Proficiency level in French or other European languages A general knowledge of the relevant ECSS standards Familiarity with the archiving standards e.g. ISADG and Dublin Core Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time.

Tags: documentalist

Documentalist Event Coordinator

2020-03-19 11:14:17| Space-careers.com Jobs RSS

Position Reference 112 You will have the opportunity to provide support to the Directorate Telecommunication Integrated Application at the European Space Agency. You will be reporting directly to the Director and the Management Team. Tasks and Activities The scope of work will include Operate, maintain the Directorate relevant DMS sharepoint, eclipse etc for informal and official documentation for senior management with internal and external relations including Clevel executives where applicable setup an archive of original documents. Process configuration controlled document changes of official papers relevant to the activities of the Directorate. Draft documentation and correspondence, consolidate inputs to monthly reports following internal procedure with regard to the registration, distribution and filing of documents. Act as secretary to the TIA Management meetings per Department TMM, AMM, PMM and the Open session TIA MM open. For the open session Prepare and send out the agenda, arrange the logistics Write, register, store and distribute the minutes. Establish, maintain and followup Action Item list Consolidate and support validation of senior management inputs to corporate communication and relevant publications, coordinate interview requests, etc. With a special attention to the development of communication with management interacting with external stakeholders, maintain and develop a DMSCRM. Support organisation of internal and external events in particular events with Clevel executives. Prepare and manage the logistic event planning of events such as the TIA yearly seminar. Coordinate participation to main conferences. Skills and Experience The following skills and experience are mandatory You have a University Degree Bachelor from a recognised Institute of secondary studies or equivalent. E.g. qualification in Business Administration. You should have a solid understanding of handling formal communication, within the complex institutional and commercial environment of ESA, EU and industrial partners and should be able to analyse the importancestatus of the documentation, classify it accordingly and provide related support on the range of issues addressed. You have experience in documentation management and in the field of communication. You have a good sense of organisation. You have excellent command of English especially written. Knowledge of other main European languages is an asset. You are able to work with a high degree of autonomy. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 23042020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: event coordinator documentalist

Documentalist Event coordinator

2020-03-12 18:13:37| Space-careers.com Jobs RSS

At Serco not only is the nature of the work we do important, everyone has an important role to play, from caring for vulnerable people to managing complex public services. We are a team of 50,000 people responsible for delivering essential public services around the world, we are innovators,committed to redesigning and improving public services for the benefit of everyone. Serco and Proud Make a difference every day. We currently have an exciting opportunity for a Documentalist Event coordinator, based in ESTEC Noordwijk, Netherlands. . Main Responsibilities The post holder should have a solid understanding of handling formal communication, within the complex institutional and commercial environment of ESA, EU and industrial partners and should be able to analyse the importancestatus of the documentation , classify it accordingly and provide related support on the range of issues addressed. Reporting directly to the Director and the Management Team, and with a high degree of autonomy, the post holders responsibilities will include Operate, maintain the Directorate relevant DMS sharepoint, eclipse etc for informal and official documentation for senior management with internal and external relations including Clevel executives where applicable setup an archive of original documents. Process configuration controlled document changes of official papers relevant to the activities of the Directorate. Draft documentation and correspondence, consolidate inputs to monthly reports following internal procedure with regard to the registration, distribution and filing of documents. Act as secretary to the TIA Management meetings per Department TMM, AMM, PMM and the Open session TIA MM open. For the open session o Prepare and send out the agenda, arrange the logistics o Write, register, store and distribute the minutes. o Establish, maintain and followup Action Item list Consolidate and support validation of senior management inputs to corporate communication and relevant publications, coordinate interview requests, etc. With a special attention to the development of communication with management interacting with external stakeholders, maintain and develop a DMSCRM. Support organisation of internal and external events in particular events with Clevel executives Prepare and manage the logistic event planning of events such as the TIA yearly seminar Coordinate participation to main conferences The Ideal Candidate The right candidate should bring Bachelor Degree as per class job The post holder should have a broad knowledge to navigate around and understand formal communication and be able to analyse a range of issues within the complex institutional environments of ESA, EU and the relevant industrial landscape. Experience in documentation management and in the field of communication. A good sense of organisation. Excellent command of English especially written. Knowledge of other main European languages is an asset. Interest and good understanding of ESA Programmes and related activities, knowledge and experience in the field of telecommunication and experience with liaising with Clevel executives would be a distinct advantage. Be capable to execute activities with a high degree of autonomy, Deliver qualitative output under time pressure. Excellent interpersonal and communication skills as well as tact and discretion are required. Proficiency in the use of the Agencys information systems and tools is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time.

Tags: event coordinator documentalist

Documentalist Quality Management

2020-02-26 17:11:44| Space-careers.com Jobs RSS

Serco Services GmbH part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. We currently have an exciting opportunity for a Documentalist Quality Management based at ESOC. Job Description Highly competitive salary Corporate Benefits Package Relocation Assistance if applicable Further information available from the Serco Europe Recruitment Team Main Responsibilities The successful candidate should concentrate on the following tasks Editing of QMS documentation using MS Office Professional Suite Allocation of identification numbers for QMS documents and related Document Change Requests DCRs Implementation of DCRs into QMS documents and updatingproofreading of current QMS Documents Managing the document approval cycle for new and updated documents Publication and distribution of QMS documents after the formal authorisation Administration and maintenance of all QMS documents on the OPS QMS web page and in the DOPS Eclipse Document Management System DMS and in the OPS QMS Library in IBM Notes Accurately proof reading and consistencycross checking of documents prior to review Setting up the RID Review Item Discrepancy System within the DOPS Eclipse DMS for QMS Document Review Follow up on External and Internal Audit Reports to obtain NCR signatures Supporting other documentation work in Quality Management area as required Arranging meetings scheduling of meetings, support with production of presentation, room and equipment booking Attendance, where required, in QMS related meetings Issuing Newsflashes about QMS updates and QMS training sessions The Ideal Candidate The ideal candidate should bring the following skills and experience Knowledge of MS tools and office Secondary education is required, experience working in archives would be an advantage Strong interpersonal skills, selfmotivation and ability to work independently Fluent spoken and written English, knowledge of French and German is an asset Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About The Company Serco is one of the worlds largest providers of public services, employing over 50,000 people in over 20 countries. We work closely with the European Government Institutions Space Agencies providing crucial Services with over 300 staff members. The services we provide are often of critical importance to the communities and nations we serve, Providing public services is one of the most satisfying and rewarding careers you can have, you have an ability to make a real positive difference to peoples lives and to your community and country. As a business which delivers frontline public services, employing tens of thousands of people, we are constantly developing and promoting people our need for skilled professionals is insatiable and few companies can offer as many opportunities for individuals to grow their careers What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you A career with Serco offers the chance to work with both inspirational people and innovative contracts, in a dynamic and exciting environment. We have a mandate to execute brilliantly and our people lead and inspire based on our core values, Trust, Care, Pride and Innovation. Take pride in what you do.

Tags: management quality documentalist

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