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ELT Documentation and Configuration Management Officer

2021-10-07 16:12:29| Space-careers.com Jobs RSS

The ELT Documentation and Configuration Management Officer works under the guidance of the ELT Programme and System Engineers in managing the document archive and the product configuration repositories of the ELT Programme, to ensure that they are updated and accessible by the users whilst meeting required standards of accuracy, quality and integrity and enforces the documentation and configuration management processes as defined within the Programme. Main Duties and Responsibilities The ELT Documentation and Configuration Management Officer is responsible, together with the ELT Document Controller, for keeping the ELT document archive updated according to the Programme evolution as well as for processing, archiving and making the documents available to the authorised users, in a timely, accurate and efficient manner. The ELT Documentation and Configuration Management Officer will also act as backup for the Document Controller during absence. HeShe contributes as well to keep the configuration of the ELT products properly under control. The responsibilities of the ELT Documentation and Configuration Management Officer include Administer the ELT document archive through the ESO Product Data Management tool PDM by generating and maintaining folder structures, updating metadata and populating the folders according to the Programme evolution Perform the quality control of documents, in particular checking the correctness of reference documentsversions, that the proper standard templates and lifecycles are used and that the configuration control rules relevant for documentation management are observed Work in strict cooperation with the Work Package Managers and the Systems Engineering Team to ensure that the ESO documentation for procurements as well as the documentation provided by contractors is correctly stored in the ESO PDM system Prepare Contract Data Lists CDL for procurements with the support of Systems Engineering and the Work Package Managers Support the Work Package Managers in the processing and archiving of the documentation submitted by contractors or consortia cooperating with their documentation specialists ensuring it complies with the ELT documentation management requirements Grant authorized users access to the archived documents in accordance with the defined confidentiality policies Ensure that the ELT document archive is effectively used by continuously supporting and mentoring the users Ensure that the documents go through a traceable and approved release process before being archived Proactively propose improvements of existing documentation processes and suggest new ones to enhance quality or efficiency within the documentation management system Coordinate with the ESO Information Repository Manager and System Administrator any required needs for additional features of the PDM tool and report anomalies and bugs Coordinate with ESO Information Repository Manager and System Administrator user licenses, access groups and access profiles. In addition, the ELT Documentation and Configuration Management Officer will Support the tasks related to the management of the ELT products configuration, by essentially keeping the repositories updated with the relevant information Support the management of the ELT products location Contribute to optimize the configuration and location management processes and the associated tools Assist the Work Package Managers to ensure that the configuration managements processes are properly followed Occasionally provide support for administrative tasks duty travel organisation, purchase orders, shipping requests, etc. The tasks are not limited to the above and a flexible approach and willingness to adapt is required. Reports to The ELT Programme Engineer Key Competences Essential Competencies Proficiency in Electronic Documentation Management Knowledge of Configuration Management principles Detailoriented, wellstructured, dependable and trustworthy Excellent communication skills with a high degree of diplomacy when interacting with users Ability to build and maintain positive serviceoriented relationships with users and staff from various professional disciplines Ability to adapt to changing procedures and to proactively identify ways to optimise current processes Ability to rapidly acquire and process information from the various stakeholders and adapt to ESO specific context and environment including ESOs matrix structure. Desirable Competencies Ability to work both independently and as a team member and in a timely manner Selfdirected and highly motivated Able to work in a fastpaced and deadline driven environment. Experience Essential Experience At least three years of experience in a similar function, in the field of database andor information management Familiarity with configuration management processes maintenance, improvements Farmilarity with technical documentation ideally in the fields of Engineering, Procurement, Construction, Commissioning andor Operations Excellent knowledge of MS Office Suite, in particular Excel Knowledge of Adobe Acrobat PDF and electronic signature requirements Knowledge of Product Data Management PDM tools. Desirable Experience Familiarity with BlueCielo Kronodoc environment Proficient with adhoc administrative support tasks Familiarity with Enterprise Resource Planning ERP tools Experience of working within an international and multicultural environment. Qualifications Bachelor degree ideally in a relevant subject records management, technical writing, documentation, library andor information sciences, or a degree plus relevant extensive practical experience and evidence of continuious professional development. Language Skills The position requires an excellent command of the English language both written and orally. Additional knowledge of other European languages, such as Spanish andor German is considered an asset. Remuneration and Contract We offer an attractive remuneration package including a competitive salary tax free, comprehensive pension scheme and medical, educational and other social benefits, as well as financial help in relocating your family and the possibility to place your childchildren in daycare. ESO aims to support members of personnel in maintaining a good worklife balance httpswww.eso.orgpublicjobsconditionsintstaffworklifebalance between their professional and private life. ESO is also committed to offering familyfriendly support httpswww.eso.orgpublicjobsconditionsintstafffamilyfriendlysupport, creating a work environment and policies which allow staff to balance their professional and private responsibilities through flexible working arrangements and financial support for families. The contract is for a fixed term duration of three years, and is subject to successful completion of the probation period. There is a possibility of extensions subject to individual performance and organisational requirements, in particular for the ELT Programme, and as defined in the applicable policies and staff rules and regulations. For any further information, please visit ESOs conditions of employment httpswww.eso.orgpublicjobsconditions Please note that the contract policy and in particular the regulations concerning fixedterm and indefinite contracts are currently under review which may lead to changes in the contractual conditions applicable to this position. Duty Station Garching near Munich, Germany with possible duty trips to all ESO sites in Chile. Career Path IV Application If you are interested in working in areas of frontline science and technology and in a stimulating international environment, please visit httpwww.eso.org for further details. Applicants are invited to apply online at httpjobs.eso.org. Applications must be completed in English and should include a motivation letter and CV. Within your CV, please provide the names and contact details of three persons familiar with your work and willing to provide a recommendation letter upon request. Referees will not be contacted without your prior consent. Deadline for applications 31 October 2021. Interviews are expected to start soon after this date. ESO has established diversity as an important value of the Organisation, is committed to providing an equal opportunities environment and is actively seeking to promote a diverse and inclusive workforce. No nationality is in principle excluded, however, recruitment preference will be given to nationals of Australia, Austria, Belgium, the Czech Republic, Denmark, Finland, France, Germany, Ireland, Italy, the Netherlands, Poland, Portugal, Spain, Sweden, Switzerland, the United Kingdom and Chile irrespective of gender, age, disability, sexual orientation, ethnicity or religion.

Tags: management officer documentation configuration

Head of Project Management mfd

2021-10-04 11:10:56| Space-careers.com Jobs RSS

We are looking for an exceptionally motivated head of project management fmd to join our specialprojects rocketry team. Participate and improve our demanding prototyping efforts that are supported by major, timeandcostcritical test campaigns. You will work in a dedicated, dynamic and international environment that aims for excellence by creating highperformance engineering solutions while keeping prototyping and production costs at an absolute minimum. If this sound expiring to you, then apply with us. Your tasks Lead the project team through the planning and execution of our projects In charge of delivering projects with external customers ontime, onquality and onbudget Plan, manage and report status of budgets, schedules, cost of goods, resources and capital requirements for internal and external projects in collaboration with crossfunctional groups Support proposal activity and contract negotiation with customers Recognize project issues quickly, act to mitigate and escalate if needed Prepare cost estimates and detailed project plans for all phases of the project Analyze, evaluate, and overcome program risks and produce program reports for management and stakeholders Plan, schedule and monitorcontrol program milestones, deliverables and budgets Work with technical project managers to ensure integration of dependencies on the overall program schedule Anticipate issues and risks associated with project implementation and work with functional management to develop strategies to resolve issues and mitigate risks. Manage multiple projects, tasks, priorities, internal expectations and crossteam capacity planning Your Qualifications Space industry project management is a must have Masters degree in Aerospace Engineering, Engineering, Business Engineering, Business Administration or related discipline Demonstrated track record with technical program management Proven track record in contract negotiations Previous stakeholder management skills Proven proposal writing experience Business fluent English oral and written all daytoday activities are performed in English Ability to construct workable solutions when presented with multiple and often time conflicting point of views A thorough understanding of strategic and change management with the ability to translate this into appropriate goals, methodologies and strategies for implementation Strong time management, team player attitude and emotional intelligence Excellent interpersonal, leadership, listening and communication skills Cost and risk awareness and business acumen complete your profile

Tags: management project head project management

IndustryVoice: The Transformation of Maritime Operations Management and Logistics Coordination

2021-10-01 21:00:00| OGI

The MarlinTM digital ecosystem provides step-changes in transforming the management of maritime operations and logistics between port and offshore installations

Tags: management operations transformation logistics

Internworking student mfd Supply Chain Management

2021-10-01 18:12:28| Space-careers.com Jobs RSS

Our international and agile team is searching for a motivated person to support in the position as an internworking student mfd in supply chain management. You enjoy working in a dedicated, dynamic and international environment? You would like to take part in a New Space endeavor to revolutionize the space industry? Then apply for us. Your Tasks Accountability of subprojects in the supply chain management with technical focus Handle inquiries and orders Process optimization including the supplier selection and quality assurance Support the direct communication between procurement, production, development and suppliers, and work in direct contact with our engineers Compare and drive offers Deal with sourcing orders after consulting with the engineers Support variance analysis and procurement reporting Supplier databank maintenance Your Qualifications Bachelor or master study in Engineering, Business Engineer or related discipline with a technical focus Work experience in the business areas Supply Chain Management or Procurement in a technical industry are desirable You bring technical affinity and are an enthusiast about New Space Experienced in using MSOffice applications Fluent English oral and written all daytoday activities are performed in English Selfindependent and a structured way of working Strong communication skills and capacity for teamwork

Tags: management supply student chain