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Administrative Assistant
2014-09-17 16:41:30| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Administrative Assistant to support our customer in the Netherlands. Administrative Assistant Key Tasks and Responsibilities You will be responsible for the provision of secretarial and administrative support to one project called Unit herein in the Electrical Engineering Department, with occasional support to other units within the department. You will have the following responsibilities Support travel arrangements, leave management and coordination of training. Deal with incoming telephone calls and information requests. Analyse incoming correspondence documentation and manage their distribution. Provision of various logistic support to the Unit. Support the arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Order of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events. Administration and handling of shipment of goods and express mail. Documentation management i.e. distributionregistration of mail and documents. Organisation of agenda and of meetings. Maintenance of document libraries for the Unit, including change log, distribution lists, issue information notes to concerned users. Maintenance and follow up of actions lists for the Unit. Participation to the organisation of events as required. Provision of coverage during the absence of other assistants, etc. Skills Experience You will have the following qualifications and relevant experience Strong social skills and wellbalanced autonomy in the execution of. Rigor, commitment and reliability as well as the capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools and techniques, electronic mailing, customised database and internet software applications. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2373 before 08Oct14. An exciting and dynamic international working environment awaits you!
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Category:Transportation and Logistics