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Administrative Assistant
2015-02-03 15:06:48| Space-careers.com Jobs RSS
RHEA is currently recruiting an Administrative Assistant to support Human resources Directorate at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Assist the ESTEC HR team in the Handling of telephone calls answering queries on HR administrative requests and rules from staff and external entities Leave management of ESTEC HR staff and contractors Processing missions for ESTEC HR staff Performing of routine administrative tasks Managing the ESTEC Human Resources mailbox Filing staff data in digital personal file PFDA Assist the Human Resources Advisors in the Managing their calendars Filtering their calls when in meetings or missions Organising meetings and taking the minutes of the monthly HRAs network meetings Support the Business Partners HFCHT, HFCHN and the Head of Competence and policy Centre HFCHP in the absence of the other assistant by Coordinating and monitoring of the teams activities Managing their calendars, organising and preparing meetings and keeping them informed of issues during their absences Filtering their calls Following their actions in a proactive manner Liaising with HFCH and Head of Establishment secretaries Handling of incoming mail registration and distribution Organise team social events, training and workshops Integrating newcomers in HR Producing cover letters for the visa requests Monitoring the missions budget CURSA administrator Being in charge of offices accommodation and offices supplies Skills and Experience The following skills and experience are mandatory The holder shall have successfully completed secondary education and possess proven professional skills in administrative andor secretarial activities. Ideally the candidate should have completed a vocational education in secretarial domain. Proficiency in the use of Microsoft Office Software. Proficiency in ESA IT tools is an asset. Excellent organisational and communication skills. Ability to establish and maintain effective and pleasant working relationships in an international environment and under high pressure. Be proactive and assertive and able to prioritise. The working languages of the Agency are English and French. A good knowledge of one of these two languages is required together with a working knowledge of the other language. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 12022015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.
Tags: assistant
administrative
Category:Transportation and Logistics