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Administrative Assistant
2018-08-20 10:26:36| Space-careers.com Jobs RSS
Specific Tasks Perform daily the regular secretarial functions, including mission travel arrangements, meetings organization and assistance, support to conferences and more in general to events, invited talks, workshops organization. Assist new members with respect to take up duty logistics. Support the recruitment process for RF, YGT and stagiaires maintaining a close working relation with ESA HR. Maintain and develop the group documentation system and for TECSF the institutional knowledge. Support the organisation of the mediarelations and act as daytoday interface with the ESTEC Communications Office as needed. In particular for TECSF Have affinity with the specificities of an academic environments flat hierarchical structure, open free speech environments, frequent testing of new tools, methods and techniques, frequent but lowcost conference participations. Need to be familiar user level or quickly get familiar with new web technologies for the groups internal organisation use of wikis, blogs, svn, git, etc.. Assist TECSF members in exploring new technologies and techniques and in disseminating its scientific results. Photo and video documentation of ACT events and their communication via TECSF communication channels website, twitter, youtube, diigo,wiki, social networks etc. Help to create media content to support the TECSF research result communication images, short videos, etc.. Be comfortable with checking and correcting English language, especially proof reading TECSF webstories and where needed scientific papers. Keep a very close working relationship with the team members located in Paris. In particular for TECSYE Support in organising administrativelly technical studies performed in the facility called Concurrent Design facility CDF, in particular implementation the work package for the studies in the manpower booking system. Provide administrative assistance to the CDF. Requirements The post will be providing secretarial and administrative assistance to the Advanced Concepts Studies Office TECSF and to the System and Concurrent Engineering Section TECSYE. The post will be shared between these two entities. The ideal candidate must be autonomous in carrying out the tasks assigned with a strong sense of dedication and motivation. Due to the shared position between TECSYE and TECSF, flexibility and excellent organisation skills are a must. Good interpersonal skills and the ability to work in a team with the other administrative assistants in the department and with the technical teams. Good communication skills are needed. Knowledge or demonstrated interest in academic research and technical environment is an asset. Knowledge in audiovideo communication, including the new web technologies or interest to learn is an asset. Open to and interested in new technologies and techniques.
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administrative
administrative assistant
assistant administrative
Category:Transportation and Logistics