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Administrative Assistant
2019-01-21 12:29:32| Space-careers.com Jobs RSS
About Us The GSA is managing the operations and service provision for the European Global Navigation Satellite Systems GNSS EGNOS and Galileo. It is the European flagship for space programmes, embodying what can be achieved when Europe works together, bringing real benefits to people, business in Europe and around the world. The Administrative Assistant will support the Head of Department of assignment and will be entrusted with the following main activities Coordinating and organising meetings and events classified or unclassified for the department, including all logistical aspects Keeping track of work in progress and ensuring the follow up of assigned projects until completion Drafting correspondence, preparing relevant minutes, reports, statistics, databases, notes, presentations and proofreading of documents related to the activities of the department Categorising and prioritising files submitted to the Head of Department Providing assistance related to financial, human resources and facilities matters Providing assistance in document management tasks for both electronic and physical archives classified or unclassified Management of calendarsagendas and mails, including categorising and redistribution within the department Eligibility Criteria 1 Have a level of education which corresponds to aa postsecondary education1 attested by a diploma, OR ba secondary education attested by a diploma giving access to postsecondary education and appropriate professional experience2 of three years 2 Be a national of a Member State of the European Union or Norway 3 Be entitled to his or her full rights as citizen 4 Have fulfilled any obligations imposed by the applicable laws concerning military service 5 Meet the character requirements for the duties involved3 6 Have a thorough knowledge of one of the languages of the European Union4 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of hisher duties Application Process For applications to be considered valid, candidates must submit an email to HRJobgsa.europa.eu with a subject line of SURNAMENameVacancy Reference Number which contains the Agencys approved application form Download it here httpwww.gsa.europa.eugsajobopportunities. This form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in in one single document 1 Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. 2 Only appropriate professional experience acquired after achieving the minimum qualification stated in A.1 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter shall be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in A.1. shall be taken into consideration. Internships will be taken into consideration, if they are paid. Professional activities pursued parttime shall be calculated pro rata, on the basis of the percentage of fulltime hours worked. A given period may be counted only once. 3 Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record. 4 The languages of the EU are Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.
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administrative assistant
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Category:Transportation and Logistics
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