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Administrative Assistant
2019-01-31 09:32:23| Space-careers.com Jobs RSS
Caring about space experts like you for more than 35 years. Matchmaking the best candidates for engineering, scientific and administrative positions at our customers. Investing in you to support the development of the European space industry. This is HE Space. We are currently looking for an Administrative Assistant to support our customer in the United Kingdom. Key Tasks and Responsibilities As part of the Estates and Facilities Management Team, you will have the following responsibilities Daytoday support to unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of unit personnel Room and resources bookings for meetings andor events falling under the responsibility of the unit Organization of agenda and of meetings Maintaining documents libraries for the unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the unit and taken minutes of coordination meetings for the unit Support to visitor service including access control, preparing visa applications, distribution of information material Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills Experience You will have the following qualifications and relevant experience Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Familiarity with ESA working environment in a similar position is a distinct advantage The ideal candidate should act professional in all dealings with ECSAT staff, contractors and visitors, highly flexible, efficient, well organized and have an eye for detail. This job is located in Harwell. We welcome applicants who are available from March 2019 or as soon as possible thereafter.
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administrative
administrative assistant
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Category:Transportation and Logistics