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Administrative Assistant
2019-03-20 16:28:54| Space-careers.com Jobs RSS
Position Reference 108 You will have the opportunity to provide administrative support to the ESTEC Estates Facilities Management Division. Tasks and Activities The scope of work will include Organising the schedule of the Head of the Estates and Facilities Management Division, arranging appointments, meetings, visits, missions etc. Editing in English documents, memos and presentations and drafting memos, letters, intranet communications and emails, Taking minutes of meetings and track progress of actions Collecting input from the 3 sections of the division and preparing reports, Composing and typing correspondence, documents and spreadsheets using office automation tools Arranging missions for staff in the Division Management of leave data in vacation, sick leave, etc. for the divisional staff and entering details in SAP system and recording of the leave of contractors staff Maintaining a filing system in support of the various activities of the Estates and Facilities Management Division Coordination and followup of deadlines in liaison with the Departments secretary Support the organisation of divisional meeting and events Management of stationary orders and related invoice control Skills and Experience The following skills and experience are mandatory You have successfully completed secondary education and possess proven professional skills in administrative andor secretarial activities. You should have completed a vocational education in secretarial domain. You must be highly proficient in the use of Microsoft Office Software. You are expected to demonstrate excellent organisational and communication skills and be able to establish and maintain effective and pleasant working relationships in an international environment and under high pressure. You should be proactive and assertive and able to prioritise. The working languages within the ESTEC Estates and Facilities Management are English and Dutch. Therefore a high level English together with a working knowledge of Dutch is required. The following skills would be highly desirable You must be proficient in ESA IT tools. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 12042019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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