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Contracts Officer
2013-07-10 13:37:43| Space-careers.com Jobs RSS
European Global Navigations Satellite System Agency For more information on GSA please consult our website httpwww.gsa.europa.eugsaoverview Applications are invited for a post of Contracts Officer Vacancy Reference Number GSA2013320 Date of Publication 04072013 Deadline for applications 06082013 by 2359 hours CET Type of Contract Contract Agent Place of employment Prague GradeFunction Group FG IV Contract Duration 2 years Monthly basic salary1 3.145,45 Organisational Department Legal and Procurement Department and other GSA DepartmentsUnits e.g. Finance Unit, according to the needs of the organisation Reporting To Head of Department Possible reserve list valid until 31122014 Desired Start Date As soon as possible Level of security clearance2 Secret UE LEGAL AND PROCUREMENT DEPARTMENT Among other tasks, the Legal and Procurement Department shall ensure the overall followup of the GSAs legal activities steer the legal dimension of all activities of the GSA assist the heads of departments in matters such as contract preparation, negotiation and interpretation manage procurements, contracts, grants and other agreements be the secretariat to the GSA Administrative Board ensure the protection of personal data and compliance with relevant legislation and provide legal advice on the GSAs policies. Ref. httpwww.gsa.europa.eugsaorganisation TASKS AND RESPONSIBILITIES The Contracts Officer will be responsible for one or more of the following tasks Grant management Supporting the Department in performing tasks required for the grant management, in particular Draft and implement GSA calls for proposals in relation with the GSA legal framework and Work Programme, ensuring the compliance with applicable regulations for grants Prepare and manage grant agreements Management of financial tasks related to grants for example, financial initiation of grant agreements and payments, financial verification of payments, financial reporting on grants Interact in a resultoriented way with beneficiaries and GSA operational teams before, during and after the procurement process in accordance with the GSA legal framework. Procurement management Supporting the Department in performing tasks required for the procurement management, in particular Implement GSA procurement policies in relation with the GSA legal framework and Work Programme, ensuring the compliance with applicable regulations for public procurements Be responsible for management of procurements operational andor administrative Contribute to establishment of casebycase procurement strategies in collaboration with GSA operational departments Implement the resulting procurement actions, by providing appropriate translation of GSA needs into contractual, economic, business and financial aspects visvis industry Take part in the opening, evaluation and negotiation of the offers as well as the award of contracts in collaboration with operational teams Interact in a resultoriented way with economic operators and GSA operational teams before, during and after the procurement process in accordance with the GSA legal framework Carry out financial management related to procurement contracts such as financial initiation of grant and contracts agreements and payments, financial verification of payments, financial reporting. Contract management Supporting the Department in performing tasks required for contract management process, in particular Monitor and execute tasks related to contracts grant andor procurement related with respect to the legal, administrative and financial aspects, in collaboration with GSA operational departments Manage specific contracts Interact in a resultoriented way with economic operators and GSA operational teams before, during and after the procurement process in accordance with the GSA legal framework Carry out financial management related to procurement contract and grant agreement management tasks such as financial initiation of grant and contracts agreements and payments, financial verification of payments, financial reporting on grants and contracts management. PROFESSIONAL QUALIFICATIONS AND OTHER REQUIREMENTS A.Eligibility criteria For your application to be considered by the Agency, you must meet the following criteria Have a level of education which corresponds to completed university studies of at least three years attested by a diploma and appropriate professional experience of at least one year after obtaining the final diploma Be a national of a Member State of the European Union Be able to serve a full 2 yearterm before reaching the retirement age of 65 Be entitled to his or her full rights as citizen3 Have fulfilled any obligations imposed by the applicable laws concerning military service Meet the character requirements for the duties involved Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of hisher duties and Be physically fit to perform the duties linked to the post.4 B.Selection criteria If your application is eligible, you will be selected for an interview based upon the following criteria Qualifications and experience Essential Proven experience in one or more tasks equivalent to the responsibilities mentioned in Tasks and responsibilities section above Experience andor knowledge of EU contract management rules EU Financial Regulations Experience in project management Very good command of both written and spoken English Advantageous University degree in Law, Engineering, Economics, Finance, Business Administration or equivalent Proven experience in dealing with complex projects e.g. high value, international, hightech, industrial projects with multiple interfaces Proven experience in working in an international environment, in particular in EU bodies or agencies Practical experienceknowledge of ABAC. Behavioural competences Motivation and knowledge of EU and GSA Ability to work both autonomously and as part of a team Ability to work under conditions that require considerable flexibility and stress resistance Good analytical skills and good capacity to provide solution and report on results Prioritising and organising Excellent communication skills. SELECTION PROCEDURE The selection procedure includes the following steps After registration, each application will be checked in order to verify that it meets the eligibility criteria All eligible applications will be evaluated by a Selection Committee based on the selection criteria defined in this vacancy notice The bestqualified candidates, all those who obtained the highest number of points within the evaluation, will be shortlisted for an interview. The minimum threshold is 65 of the total points. During the interview, the Selection Committee will examine each candidates profile and will assess their relevancy for this post. In order to support the evaluation via interview, shortlisted candidates may be required to undergo written tests relevant to the job content, to present the written test orally to Selection Committee the minimum threshold for this test is 50 of the total points allocated for it and to complete part of the process in their second EU language As a result of the interviews, the Selection Committee will recommend the most suitable candidates to be placed on a reserve list. The minimum threshold to be placed on the reserve list is 65 of the total points. This list may also be used for recruitment of a similar post depending on the Agencys needs. Inclusion on the reserve list does not guarantee recruitment. The reserve list will be presented to the Appointing Authority who may decide to convene a second interview and ultimately will appoint the successful candidate to the post. Indicative date for the interview and written test5 September 2013 Candidates are strictly forbidden to make any contact with the Selection Committee members, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure. APPLICATION PROCEDURE For applications to be considered valid, candidates must submit an email to jobsgsa.europa.euwith a subject line of SURNAMENameVacancy Reference Number and which containsthe Agencys approved application form Download it here httpwww.gsa.europa.eusitesdefaultfilesuploadsGSAapplicationform2.doc The form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in in one single document Named as follows SURNAMENameVacancy Ref. number e.g. SPENCERMarcGSA.2012.123 In Microsoft Word or Adobe Acrobat pdf format Accompanied by a scanned national identity card andor passport, and a copy of a diploma giving access to the gradefunction group bearing a date of issue. The application will be rejected if it is not duly completed, if it is not signed by hand or if it is not provided in the prescribed format. Further supporting documents showing evidence of the information given in the application will be requested at a later stage. No documents will be sent back to candidates. Applications must be sent to jobsgsa.europa.eu and received by the deadline listed on page 01 of this vacancy notice at the latest, clearly indicating the vacancy reference number in the subject line. Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be held responsible for any lastminute malfunction due to any overflow of the mailbox. APPEAL PROCEDURE If a candidate considers that heshe has been adversely affected by a particular decision, heshe can lodge a complaint under Article 902 of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address European GNSS Agency GSA Human Resources Department Janovskho 4382 170 00 Prague 7 Czech Republic The complaint must be lodged within 3 months. The time limit for initiating this type of procedure starts to run from the time the selection procedure for this post is declared as closed on the Agency webpage httpwww.gsa.europa.eugsajobopportunities. submit a judicial appeal under Article 270 of the Treaty on the Functioning of the EU ex Art. 236 of the EC Treaty and Article 91 of the Staff Regulations of Officials of the European Communities to the European Union Civil Service Tribunal Boulevard Konrad Adenauer Luxembourg 2925 LUXEMBOURG For details of how to submit an appeal, please consult the website of the European Union Civil Service Tribunal httpcuria.europa.eujcmsjcmsJo16308. The time limits for initiating this type of procedure see Staff Regulations as amended by Council Regulation EC No 7232004 of 22 March 2004, published in Official Journal of the European Union L 124 of 27 April 2004 httpeurlex.europa.eu start to run from the time you become aware of the act allegedly prejudicing your interests. make a complaint to the European Ombudsman European Ombudsman 1 avenue du Prsident Robert Schuman CS 30403 67001 Strasbourg Cedex FRANCE httpwww.ombudsman.europa.eu Please note that complaints made to the Ombudsman have no suspensive effect on the period laid down in Articles 902 and 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the EU ex Art. 236 TEC. Please note also that, under Article 24 of the general conditions governing the performance of the Ombudsmans duties, any complaint lodged with the Ombudsman must be preceded by the appropriate administrative approaches to the institutions and bodies concerned. SUMMARY OF CONDITIONS OF EMPLOYMENT Salaries are exempt from national tax instead a Community tax at source is paid Annual leave entitlement of two days per calendar month plus additional days for the grade, for the distance from the place of origin and an average of 16 GSA public holidays per year General and applicable technical training plus professional development opportunities EU Pension Scheme after 10 years of service EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance Depending on the individual family situation and the place of origin, staff members may be in addition entitled to An expatriation or foreign residence allowance A household allowance A dependent child allowance An education allowance An installation allowance and reimbursement of removal costs An initial temporary daily subsistence allowance Other benefits as provided by the Agency and the hosting country. For further information on working conditions of temporary staff please refer to the Conditions of Employment of Other Servants CEOS . COMMITMENT Declaration of commitment to serve the public interest independently The jobholder will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to any interest that might be considered prejudicial to hisher independence. Commitment to promote equal opportunities The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation. DATA PROTECTION The personal information GSA requests from candidates will be processed in line with Regulation EC N 452001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. httpeurlex.europa.euLexUriServLexUriServ.do?uriOJL200100800010022ENPDF The purpose of processing personal data which candidates submit is to manage applications in view of possible preselection and recruitment at GSA. 1Please note that salaries are adjusted based upon a correction coefficient as calculated by the Commission Currently, 01 June 2012, the weightings are 100 BE, 84,2 CZ, 116,1 FR, 134,4 UK. 2The successful candidate must hold a valid personnel security clearance at the above defined EU level or be able and willing to apply for a security clearance immediately after the contract award. The procedure for obtaining a personnel security clearance shall be initiated on request of the employer only, and not by the individual candidate Ref. Council Decision 2011292UE and Commission Decision 2009846EC. 3Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record. 4Before a successful candidate can be appointed, she will be medically examined by a selected medical service so that the Agency will be satisfied that she fulfils the requirement of Article 28e of the Staff Regulation of Officials of the European Communities. 5The date might be modified depending on the availability of the Selection Board members.
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