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Documentalist
2018-07-17 09:27:03| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities For our activities in ESAESTEC, we are currently looking for a Documentalist. The Key Person will be reporting directly to the Head of Business Planning, Management Support and Coordination. The Post holders responsibilities will include JCB Secretariat supporting in the overall control, coordination, organisation and monitoring of JCB and other associated meetings and all related tasks ensure consistency and coherence of the layout as well as configuration control of the documents to be submitted to the JCB meetings, JCB workshops and JCBrelated advisory committees. Ensure documents are managed in compliance with relevant QMS procedures and processes. Raise non conformances as required provide internal training of DTIA colleagues contributing to JCB documents act as administrator and first line of support for Delegations and TIA workforce with respect to the JCB repository Sharepoint site. Support further digitisation of the JCB support a close cooperation with the Office managing ecpb and submit TIA documents to be issued on ecpb as required ensure all room documents are registered in the Eclipse tool as well as issued on the JCB repository for Member State access support the document visa process as required, also electronic liaise with initiators to ensure timely availability of JCB related documentation liaise with JCB delegates as required support the logistic preparation of all JCB meetings during the coming years whilst ESA HQ is being renovated. This includes budget followup and management of purchase orders for the Board itself attend official meetings liaise with Cabinet services and other committee secretariats on relevant matters travel as required, minimum 4 times per year 23 days to attend Programme Boards. TIAM General responsible for the documentation in the relevant Management Information Systems such as Eclipse, JCB repository, shared drives and other Sharepoint sites supporting TIAM office in retrieving documents from various DMS systems such as Eclipse, JCB repository, Teamsite, ecpb etc. management of original files administrative focal point during further digitisation and IT evolution in the Directorate provide documentation support to meetings, reviews and audit compliant as far as possible with the applicable QMS management system and processes support the preparation of all TIAM documents and action items. Ideal candidate The Key Person should bring a university degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with at least 2 years of relevant experience. Appropriate skills and specific experience in the following fields are required Proficiency in the English language, both written and spoken, knowledge of another official ESA language is an asset. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset Proven experience in documentation management Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.
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