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Documentalist
2019-01-16 15:30:15| Space-careers.com Jobs RSS
Deadline 12022019 Client and Location For one of our main customers ESAESTEC we are currently recruiting a Documentalist within the Telecommunication Satellite Programmes Department at their location in Noordwijk, The Netherlands. Tasks and Responsibilities DocumentalistCommunications Assistant Administrator within the Telecommunication Satellite Programmes Department Reporting directly to the Head of Telecommunication Satellite Programme Department with a high degree of autonomy Support and follow up the Department programme activities and milestones in liaison with the Head of Department Manage the procurement of promotional items for the Department in liaison with the Project Controllers including preparation of requirements and SOW, Participation to TEBs and follow up of implementation Act as focal point of contact between the Project Teams, the Head of Management Office and the Head of Department for internal and external communication in the Department including drafting and editing web contents and circular letters Coordinate communications and events of interest for the Department including conferences and workshops Administer, in liaison with the Department Documentation and Configuration Office, the Departments documentation management system Eclipse Act as the owner of the Department internal documentation management process Upload all Department documentation into Eclipse in line with the Department internal documentation management process, including the assignment of coherent metadata Ensure assignment of coherent metadata to Department documentation already residing in Eclipse Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan Act as interface for exchange of documentation between the Head of Department Office and internalexternal stakeholder, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners. Experience and Education University degree bachelors or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particular discretion are required Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Languages skills English, French is a plus other languages are appreciated Excellence in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail Knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, SharePoint, Teamsite, Spyce is an asset.
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