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Human Resources Department Traineeship
2016-09-14 16:04:20| Space-careers.com Jobs RSS
The European GNSS Agency GSA provides university students and graduates with a unique and firsthand experience of the workings of the GSA, in particular, and of the EU institutions in general. The European GNSS Agency GSA announces a traineeship opportunity for students and graduates in Europe. The traineeship shall aim principally to aid in supporting the daily operations of the Human Resources Department of the Agency, in particular assisting in tasks related to Recruitment, HR Administration and Staff Development. The traineeship shall be based at the GSA headquarters in Janovskeho 4382, Prague 7, Czech Republic and shall last preferably from 01 November 2016 to 30 April 2017. The traineeship contract shall be concluded for 6 months, which may be extended for further 3 months maximum twice or further 6 months maximum once. The maximum duration of the contract is therefore 12 months however the GSA reserves the right to conclude individual contracts according to which the traineeship commencementend will deviate from the above dates specified. Depending on the HR area of assignement, the trainee will be expected to carry out the following duties under supervision. The area of assignment within HR may change as required by Agencys needs HR Administration Support Assist during the coordination of the entry intoservice processes Assist during establishment of staff individual rights and obligations, in accordance with the applicable regulations and policies Assist in coordination of absence management Assist in management and regular update of HR Intranet organisational chart, rules, HR announcements, etc. Assist in management of HR electronic tool currently Allegro Assist during the implementation of social measures for staff and their families Management of employee data in multiple HR softwares Preparation of personnel files electronic and physical Assistance in resettlement of newcomers Recruitment Support Support in drafting vacancy notices and publication of vacancy notices on various websites Registration and eligibility check of all applications Coordination of the Selection Boards meetings Coordination, preparation and finalisation of selection procedure documents e.g. interview questions, written test, score forms, final proposal Coordination of interviews with the selection board and the Appointing Authority Management of all communication with candidates e.g. invitations, rejection letters, offer letters Coordination of the reimbursement process for candidates e.g. collection of documents, obtaining internal approval for reimbursements, physical and electronic filing and follow up Arrange appointment of Seconded National Experts, Trainees, Contract Saff and Temporary agents Drafting grading fiches for different types of contracts Staff Development Support Support in coordination and organisation of training events, workshops and other activities Administration of training requests registration, processing, filing Other administrative support upon need and requirements e.g. assisting the HR team in document and file management. For a more detailed job description and further information on the application procedure please visit httpwww.gsa.europa.eutraineeshiplisting
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