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Human Resources Department Traineeship
2017-12-21 13:16:14| Space-careers.com Jobs RSS
Description of the traineeship The GSA announces a traineeship opportunity for European students and graduates. The trainee will support the daily operations of the Human Resources Department of the Agency. The traineeship will take place at the GSA headquarters at Janovskho 4382, Prague 7, Czech Republic and shall last preferably from 1 March 2018 to 31 August 2018. The traineeship contract will be concluded for 6 months, which may be extended for further 3 months maximum twice or further 6 months maximum once. The maximum duration of the contract is therefore 12 months. The GSA reserves the right, however, to conclude individual contracts according to which the traineeship commencementend will deviate from the above dates specified. Depending on the HR area of assignment, the trainee will be expected to carry out the following duties under supervision Recruitment Support Support in drafting vacancy notices and publication of vacancy notices on various websites Registration and eligibility check of all applications Coordination, preparation and finalisation of selection procedure documents e.g. interview questions, written tests, score forms, final proposal Coordination of meetings of the selection board and interviews Management of all communication with candidates e.g. invitations, rejection letters, offer letters Coordination of the reimbursement process for candidates e.g. collection of documents, obtaining internal approval for reimbursements, physical and electronic filing and follow up Arrange appointments of Seconded National Experts, Trainees, Contract Staff and Temporary agents Drafting grading fiches for different types of contracts HR Administration Support Assist during the coordination of the entryintoservice processes Assist during establishment of staff individual rights and obligations, in accordance with the applicable regulations and policies Assist in coordination of absence management Assist in management and regular update of HR Intranet organisational chart, rules, HR announcements, etc. Assist during the implementation of social measures for staff and their families Assist in management of HR electronic tool currently Allegro Management of employee data in multiple HR softwares Preparation of personnel files electronic and physical Assistance in relocation support to expatriates moving to Czech Republic Staff Development Support Support in coordination and organisation of training events, workshops and other activities Assist in developing and implementing training programmes Administration of training requests registration, processing, filing Other administrative support upon need and requirements e.g. assisting the HR team in document and file management. The area of assignment within HR may change as required by Agencys needs. Admission and selection criteria The traineeship is open to applicants who have not previously undertaken a traineeship at the GSA and who meet the following requirements A. Admission criteria Nationality of any Member State of the European Union and of Iceland and Norway Possess or pursue a recognised postsecondary or higher education degree university education or equivalent, evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained Some initial experience in one of the areas of work of the Agency obtained either through specialisation as part of the applicants studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship Thorough knowledge of English, both spoken and written and a satisfactory knowledge of another language of the European Union A clean criminal record B. Selection criteria Experience of work or study in the area of Human Resources Management Business Administration Public Administration EU Studies etc. Knowledge andor experience of the workings of the EU institutions will be an asset Good knowledge of IT applications word, excel and any other is an asset Motivation Proactive attitude and ability to adjust to new tasks in a demanding work environment Service mindset Application procedure Candidates must submit their application electronically. Their application must be composed of a signed CV in Europass format1 and a motivation letter maximum one page. Candidates are requested to send their application in English, the working language of the GSA. Applications must be sent to jobsgsa.europa.eu by 15 January 2018 at 1159 am CET2 and the subject title of the email should include SURNAME Name HR Traineeship. Only complete applications containing the above mentioned documents and sent within the deadline will be taken into consideration. GSA applies equal opportunities and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation. Selection procedure The Head of the Human Resources department will nominate the departments evaluators to carry out the selection of the most suitable candidates. The evaluators will assess the admissible applications and select those best matching the selection criteria required for this traineeship. The best admissible candidates may be invited for a phonevideo interview which may include other appropriate testing. Engagement for a traineeship will be decided by the Agencys Executive Director on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agencys needs. All applicants will be informed about the outcome of their application. If an application is unsuccessful, candidates may reapply to future vacancies for which they satisfy the criteria. Applicants have the right to file a complaint to the European Ombudsman3 or send an application to the General Court of the European Union4, should they consider they have been adversely affected by a particular decision. If at any stage during the procedure it is discovered that any of the information a candidate has provided is incorrect, the candidate in question will be disqualified. Conditions of the traineeship Trainees receive a monthly grant for fulltime traineeship of 1,000.005. If the traineeship is parttime, the grant will be proportionate. Trainees may also be entitled to the reimbursement of their travel expenses fromto their place of origin. Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance. Before the start of the traineeship, the candidate will be required to provide the following documents proof of nationality diplomas or academic qualifications needed to prove she satisfies the admission criteria an excerpt from police records a medical certificate confirming that she is fit for work and free of any contagious diseases documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period a statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances For detailed information about rights and obligation related to traineeships, please refer to the Decision of The Executive Director on the Rules governing the Traineeship Scheme of the European GNSS Agency6. Data Protection The purpose of processing of the data submitted by candidates is to manage each application in view of selection and recruitment as a trainee at the GSA. The personal information requested from applicants will be processed in line with Regulation EC N452001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. 1 httpeuropass.cedefop.europa.euendocumentscurriculumvitaetemplatesinstructions. 2 Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be hold responsible for any lastminute malfunction due to any overflow of the mailbox. 3 httpwww.ombudsman.europa.eu 4 httpcuria.europa.eujcmsjcmsJo16308 5 The official European Commission rates will automatically apply for grants paid in nonEuro accounts. All bank charges for incoming payments shall be carried by the trainee. 6 GSAH R20152 11965.
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