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Human Resources Department Traineeship
2018-12-21 18:29:50| Space-careers.com Jobs RSS
The European GNSS Agency GSA provides university students and graduates with a unique and firsthand experience in the working environment of the European Navigation Satellite Systems, and of the EU institutions in general. The traineeship will take place at the GSA headquarters at Janovskho 4382, Prague 7, Czech Republic and shall last preferably from 1 February 2019 to 31 July 2019. The traineeship contract will be concluded for 6 months, which may be extended for further 3 months maximum twice or further 6 months maximum once. The maximum duration of the contract is therefore 12 months. Depending on the HR area of assignment, the trainee will be expected to carry out the following duties under supervision Recruitment Support Support in drafting vacancy notices and publication of vacancy notices on various websites Registration and eligibility check of all applications Coordination, preparation and finalisation of selection procedure documents Coordination of meetings of the selection board and interviews Management of all communication with candidates e.g. invitations, rejection letters, offer letters Coordination of the reimbursement process for candidates e.g. collection of documents, obtaining internal approval for reimbursements, physical and electronic filing and follow up Drafting grading fiches for different types of contracts HR Administration Support Assist during the coordination of the entryintoservice processes Assist during establishment of staff individual rights and obligations, in accordance with the applicable regulations and policies Assist the coordination of absence management Assist in management and regular update of the HR Intranet organisational charts, rules, HR announcements, etc. Assist during the implementation of social measures for staff and their families Assist in the management of the HR electronic tool currently Allegro Management of employees data in multiple HR softwares Preparation of personnel files electronic and physical Assistance in relocation support to expatriates moving to Czech Republic Staff Development Support Support in coordination and organisation of training events, workshops and other activities Assist in the developing and implementing of training programmes Administration of training requests registration, processing, filing Admission and selection criteria The traineeship is open to applicants who have not previously undertaken a traineeship at the GSA and who meet the following requirements A. Admission criteria Nationality of any Member State of the European Union or Norway Possess or pursue a recognised postsecondary or higher education degree university education or equivalent, evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained Some initial experience in one of the areas of work of the Agency obtained either through specialisation as part of the applicants studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship Thorough knowledge of English, both spoken and written and a satisfactory knowledge of another language of the European Union A clean criminal record B. Selection criteria Experience of work or study in the area of Human Resources Management Business Administration Public Administration EU Studies etc. Knowledge andor experience of the workings of the EU institutions will be an asset Good knowledge of IT applications word, excel and any other is an asset Motivation Proactive attitude and ability to adjust to new tasks in a demanding work environments Service mindset Application procedure Candidates must submit their application electronically. Their application must be composed of a signed CV in Europass format1 and a motivation letter maximum one page. Candidates are requested to send their application in English, the working language of the GSA. Applications must be sent to jobsgsa.europa.eu and received by 18 January 2019 at 1159 am Prague local time2, the subject title of the email should include SURNAME Name HR Traineeship. Only complete applications containing the above mentioned documents and sent within the deadline will be taken into consideration. GSA applies equal opportunities and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation. 1 httpeuropass.cedefop.europa.euendocumentscurriculumvitaetemplatesinstructions. 2 Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be hold responsible for any lastminute malfunction due to any overflow of the mailbox.
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