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Part time 50 Admin Support to Science Support Office
2014-12-22 13:05:04| Space-careers.com Jobs RSS
Tasks and Responsibilities Daytoday support to Office personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistics support to the Office. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Office personnel. Ordering of office supplies and maintenance of stationery. Room and resources bookings for meetings andor events falling under the responsibility of the Office. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organisation of meetings. Participation in the organisation of events e.g., workshops and conferences as required. Support to visitors, including access control, preparing visa applications, distribution of information material. Experience and education Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. Professional education in administrative or clerical support, with at least 2 years of previous and relevant experience in the field. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Comfortable in international working environment and able to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage, Specific knowledge is required in the following areas Familiarity with modern electronic office automation tools e.g., Microsoft Office suite and techniques, electronic mailing, customised database, and internet software applications. Documentation management and use of related tools and techniques in relation to the concerned activities. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
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