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Secretary Administrative Assistant
2013-06-11 11:35:57| Space-careers.com Jobs RSS
HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Secretary Administrative Assistant to support our customer in the Netherlands. Secretary Administrative Assistant Key Tasks and Responsibilities In this role you will be working in the Directorate of Earth Observation Programmes DEOP at ESAESTEC and have the following responsibilities Daytoday support regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Organise arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. Ordering of office supplies and maintenance of stationery Room and resources bookings for meetings andor events Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organise agendas and meetings Maintain documents libraries, including maintenance of change log, distribution lists, issue information notes to concerned users Maintain and follow up actions lists and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. Skills Experience You will have the following qualifications and relevant experience Secondary education and professional training in administrative techniques or in secretarial related activities Several years of experience in a similar role Proficient in the use of office automation tools such as MS Office and Lotus Notes Excellent organisational and communication skills coupled with attention to detail Able to prioritise and to handle a high workload Familiarity with ESA working environment in a similar position would be an advantage Fluent in English, knowledge of another ESA Member State language is an asset. This job is located in Noordwijk. We are looking for candidates who are available from August 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sarah Gonschorek at jobshespace.com, quoting job reference NLSC2028 before 02Jul13. An exciting and dynamic international working environment awaits you!
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