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Secretary Administrative Assistant
2017-12-18 11:15:37| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities For our activities in ESTEC, we are currently looking for a Secretary Administrative Assistant. The position covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysis and distribution of incoming correspondence, and management of outgoing correspondence e.g. registration, distribution, etc. Administration and handling of shipment of goods and express mail Maintenance of Unit calendars e.g. meetings and organization of meetings and agendas Taking minutes of Unit coordination meetings and maintaining and following up actions lists for the Unit Support to the Project Reviews and Launch Campaigns Participation to organisation of events e.g. workshops, conferences as required Room and resources booking for meetings andor events falling under the responsibility of the Unit Management of Unit documentation e.g. registration, distribution, archive and report Management of documents libraries for the Unit, including maintenance of change log and distribution lists Support to visitor service including access control, preparing visa applications, distribution of information material Managing arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Provision of various logistic support to the Unit. In addition to the above that corresponds to standard activities in support to an organisational unit the position may also cover the following tasks ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Ideal candidate The candidate should have completed secondary education and professional training in administrative andor clerical support with minimum 2 years of experience Proficient in the English language, both written and spoken knowledge of another official ESA language is an asset High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested task Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools, in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 60,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you
Tags: assistant
administrative
secretary
Category:Transportation and Logistics