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Secretary Administrative Assistant
2019-06-18 17:31:01| Space-careers.com Jobs RSS
Specific Tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Participation to organisation of events e.g. workshops, conferences Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Requirements Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Familiarity with ESA working environment in a similar position is an advantage Fluency in English is mandatory knowledge of the Dutch language and another European language is an advantage. DEADLINE 15072019
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administrative
secretary
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