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SecretaryAdministrative Assistant
2013-06-04 15:36:21| Space-careers.com Jobs RSS
For one of our main customers, ESA, we are currently looking for a full time SecretaryAdministrative Assistant, who will give support in the ESA Satellite Project and the IrisAntares Project within the Telecommunication Satellite Programme Department. Tasks and Responsibilities Ensure secretarial and administrative tasks for both the SATAIS and IrisAntares Programmes Be responsible for the SATAIS and IrisAntares Programmes Configuration and Documentation Management Eclipse Establish and maintain records and files for the other Projects and for the Department including Document Management System Eclipse Be responsible for agenda management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, using WEB and Video conferencing tools Answer phones and direct incoming calls to appropriate party Communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers Organizing meetings and preparing travel arrangements missions Participate with hisher managers in meeting and take minutes Assist hisher managers with preparation of presentation materials MSPowerPoint, MSExcel, MSWord, PDF, etc. Prepare and process data, documents and presentation material in English Composing routine correspondence and documents Check for correct authorization, substantiating documentation and adherence to Agency rules and practices ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as Financial and Contractual procedures. In addition to the above, activities may also cover the following Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and Education 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitingaoes.com. We encourage you to submit your CV in the Europass format. Click hereto create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: assistant
Category:Transportation and Logistics