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SecretaryAdministrative Assistant Earth Observation Programme
2013-09-23 12:35:34| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for a Secretary Administrative Assistant, who will give secretarial and administrative assistance to the Earth Observation Programme Directorate and specifically in the ESA MetOpSG Programme. Tasks and Responsibilities Providing secretarial and administrative support to ESA organizational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Room and resources bookings for meetings andor events falling under the responsibility of the Unit Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taking minutes of coordination meetings for the Unit Participation to organization of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, tasks may also cover the following Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and education Proficient in the English language, both written and spoken knowledge of another official ESA language is an asset For site specific functions fluent knowledge of the local national language is also required High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: earth
assistant
programme
observation
Category:Transportation and Logistics
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