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Tag: management coordinator
Information Management Coordinator
2020-10-26 11:12:48| Space-careers.com Jobs RSS
EUMETSAT is Europes meteorological satellite agency monitoring the weather and climate from space 24 hours a day, 365 days a year This is your chance to contribute to a world leading earth observation programme, set to generate global weather forecasting and climate monitoring benefits. As an Information Management Coordinator, you will be at the heart of ensuring all elements of this complex system work together to deliver world leading meteorological products. In the EUMETSAT matrix organisation, the Technical and Scientific Support TSS department provides support to the development and operations of EUMETSAT satellite systems, in particular ground systems, as well as quality assurance and management support services to the full organisation. The Information Management Coordinator sits within the TSS department and provides information and documentation management support to all EUMETSAT business areas, contributing to the evolution of the overall Information Management framework. Duties Ensure that information and documentation conform to applicable IM processes, procedures and working practices Promote awareness and use of IM plans, working practices and support tools Implement information and retention policies and participate in their quantitative and qualitative monitoring, as well as their update Perform activities of the standard Information Management lifecycle, such as receipt and registration of information items e.g. documents, maintenance of electronic filing system, maintenance and improvement of templates, liaison with engineering teams on baselined information, etc. Contribute to the evolution of IM processes, procedures, working practices and tools towards digital information management, including Provision of advice and guidance Participation in or coordination of projects in areas such as collaboration, search or digital preservation Functional support to the deployment of IM support tools specifications, testing, user guidance, etc.. What we offer Generous salary, of up to Euro 5,800 month NET after income tax based on skills and experience Flexible working time including additional flexileave Excellent medical coverage for employee and family Attractive pension 30 days of annual leave 14.5 days public holidays Training and development support Relocation allowance and support if applicable Requirements Skills and Experience Proven experience using enterprisewide content management tools in an informationintensive industry e.g. aerospace, defence, finance, or similar Proven experience providing adviceguidance to users in order to ensure information management working practices are followed Knowledge of records management principles and practices Ability to handle peaks of workload by selforganisation and management of priorities Excellent communication and interpersonal skills and the ability to work as part of a team Strong service and customer focus Experience in information retrieval, taxonomy management, or digital preservation would be an asset Qualifications Qualification or professional certification in information management, records management or a related domain More about us EUMETSATs role is to establish and operate meteorological satellites to monitor the weather and climate from space 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisations Member and Cooperating States in Europe, as well as other users worldwide. EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users. As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.
Tags: information
management
coordinator
information management
Integrated Management System Coordinator
2020-10-23 16:11:23| Space-careers.com Jobs RSS
Position Reference 667 We are currently looking for an Integrated Management System Coordinator to work in our office in the city of Wavre, Belgium. The IMSC will contribute to the process improvements within RHEA Group in line with business priorities and our Integrated Management System IMS following the requirements of the ISO9001 Quality Management System QMS, ISO27001 Information Security Management System ISMS standards and, as necessary, future standards to be added to the framework i.e. ISO45001, ISO14001, ISO50001, etc. The IMSC will support and work in coordination with the QAM, Chief Information Security Officer CISO, Data Protection Officer DPO and different process owners roles. Tasks and Activities The scope of work will include Writing, reviewing, updating, harmonizing, and suggesting improvements to the existing and missing processes, and their related policies and procedures necessary to support the continuous improvements and scope adjustment at the Group level. Support the trainings preparation and delivery to all employees within RHEA Group. Support the realization of other activities, helping to identify, monitor, track and verify continuous improvements within the different processes included in the IMS such as Processes improvements, eliminating nonadded value activities and applying the Lean 6 sigma principles. Reporting on KPIs Key Performance Indicators, monitoring objectives, goals, targets on key actions and processes. Risk assessment, prioritizing risk according to the predefined company criterias for it assessment within QA and ISec fields. Internal audits, identifying gaps, improvements opportunities and NC to be solved. Corrective actions followup. Support to BIDs and necessary related documentation. Support QAPA roles within operational projects as necessary Change Management. Control measures support and implementation. Skills and Experience The following skills and experience are mandatory Bachelors degree. Previous work experience in process improvements in i.e. in Finance, HR, IT, Management, IndustrialAerospace Engineering, Legal Compliance, QA, Information Security, HS fields. High degree of initiative and autonomy, taking ownership of specific duties, tasks, processes, Business Unit assigned for followup given an initial broad direction provided by the QAM. Fluency in English, both written and spoken. The following skills would be highly desirable Process Improvements Lean Six Sigma, green level belt. Experience in ISO9001 QMS ISO27001 ISMS certified working environments or similar. Writing and reviewing policies and procedures in accordance to different standards and regulatory frameworks. Internal audits experience. Risk assessment. Trainings preparation and delivery. Understanding and dealing with different stakeholders expectations, translating it into practical and standardized processes definitions and goals. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 31102020. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.
Tags: system
management
integrated
management system
Information Management Coordinator
2020-03-31 17:16:55| Space-careers.com Jobs RSS
EUMETSAT is Europes meteorological satellite agency monitoring the weather and climate from space 24 hours a day, 365 days a year This is your chance to contribute to a world leading earth observation programme, set to generate global weather forecasting and climate monitoring benefits. As an Information Management Coordinator, you will be at the heart of ensuring all elements of this complex system work together to deliver world leading meteorological products. In the EUMETSAT matrix organisation, the Technical and Scientific Support TSS department provides support to the development and operations of EUMETSAT satellite systems, ground systems, as well as quality assurance and management support services to the full organisation. The Information Management Coordinator sits within the TSS department and provides information and documentation management support to all EUMETSAT business areas, contributing to the evolution of the overall Information Management framework. Duties Ensure that information and documentation conform to applicable IM processes, procedures and working practices Promote awareness and use of IM plans, working practices and support tools Implement information and retention policies and participate in their quantitative and qualitative monitoring, as well as their update Perform activities of the standard Information Management lifecycle, such as receipt and registration of information items e.g. documents, maintenance of electronic filing system, maintenance and improvement of templates, liaison with engineering teams on baselined information, etc. Contribute to the evolution of IM processes, procedures, working practices and tools towards digital information management, including Provision of advice and guidance Participation in or coordination of projects in areas such as collaboration, search or digital preservation Functional support to the deployment of IM support tools specifications, testing, user guidance, etc.. What we offer Generous salary, of up to Euro 5,800 month NET after income tax based on skills and experience Flexible working time including additional flexileave Excellent medical coverage for employee and family Attractive pension 30 days of annual leave 14.5 days public holidays Training and development support Relocation allowance and support if applicable Skills and Experience Proven experience using enterprisewide content management tools in a documentationinformationintensive industry e.g. aerospace, defence, finance, or similar Ability to handle peaks of workload by selforganisation and management of priorities Ability to provide adviceguidance to users in order to ensure information and document management working practices are followed Excellent communication and interpersonal skills and the ability to work as part of a team Strong service and customer focus Project management experience would be an asset. Qualifications Qualification or professional certification in information management, records management or a related domain More about us EUMETSATs role is to establish and operate meteorological satellites to monitor the weather and climate from space 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisations Member and Cooperating States in Europe, as well as other users worldwide. EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users. As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.
Tags: information
management
coordinator
information management
ISS Operations Management Coordinator
2019-09-04 19:17:45| Space-careers.com Jobs RSS
Specific Tasks Process definition and maintenance In close cooperation with the team leads, define the utilization and science management processes Document the respective processes Maintain the process definition and documentation Support the relevant reviews Prepare and support the process related audits Risk Management Periodically revise the industry Risk Management Plan and the Risk Register to ensure coherency with ESA Risk Management policy and ECSS applicable standards. Ensure reporting and necessary escalation of industrial Risks to ESA ISS Programme management Ensure proper implementation of the agreed ESA industry risk management process Ensure coordinated risk identification, assessment and handling across involved ESA managerial, technical and supporting administrative functions and services Consolidate and update the Risk Register in coordination with the Industry Risk Manager Monitor the status of risks and the effectiveness of mitigation actions Prepare and facilitate the Risk Management meetings between ESA and Industry management Contractual tasks Act as the focal point for all contractual taks and activities within the group Coordinate the preparation of SoW ECRs Compile the supporting documentation ADs RDs Coordinate the proposal evaluation within the group and compile the evaluation reports Support the organization of CCBs and preTEBs Columbus onboard Topology Document the Columbus onboard topology current and planned Maintain the topology document. Providing management support to other areas in particular Support meetings with external entities delegations, working groups Support the generation of reports and presentations Support the generation of concept and strategy papers Requirements Fluency in English, both spoken and written Able to work independently Familiarity with ISS Experience dealing with external interfaces Able to coordinate between taems and individuals Open minded working attitude Understanding of contractual documents and processes At least 4 years of experience in handling contractual interface with industrial contractors eg progress meetings, performance assessment At least 4 years experience with risk management processes
Tags: management
operations
coordinator
iss
ISS Operations Management Coordinator
2019-08-08 11:16:33| Space-careers.com Jobs RSS
Caring about space experts like you for more than 35 years. Matchmaking the best candidates for engineering, scientific and administrative positions at our customers. Investing in you to support the development of the European space industry. This is HE Space. We are currently looking for an ISS Operations Management Coordinator to support our customer in the Netherlands. Key Tasks and Responsibilities As part of the ESTEC Research and Utilisation Group, you will have the following responsibilities Process definition and maintenance In close cooperation with the team leads, define the utilization and science management processes, document and maintain the respective processes definition and documentation Support the relevant reviews, prepare and support the process related audits. Risk Management Revision of the industry Risk Management Plan and the Risk Register to ensure coherency with ESA Risk Management policy and ECSS applicable standards Ensure reporting and necessary escalation of industrial Risks to ESA ISS Programme management Prepare and facilitate the Risk Management meetings between ESA and Industry management. Contractual Tasks Act as the focal point for all contractual taks and activities within the group Coordinate the preparation of SoW ECRs and compile the documentation Coordinate the proposal evaluation and compile the evaluation reports Support the organization of CCBs and preTEBs Columbus onboard Topology Document the Columbus onboard topology and maintain topology document. Providing management support to other areas in particular Support meetings with external entities delegations, working groups Support the generation of concept and strategy papers. Skills Experience You will have the following qualifications and relevant experience Masters degree or equivalent qualification in Engineering, Business Administration or relevant discipline Several years of experience in risk management processes Good understanding of contractual documents and processes Proven track of handling contractual interface with industrial contractors eg progress meetings, performance assessment Familiarity with ISS Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from October 2019 or as soon as possible thereafter. If you think you have what it takes for this job, please send your CV together with a letter of motivation both in English to Ms Agnieszka Iwanczuk clicking on the button Apply for this job ASAP but no later than 26Sep19 quoting job NLSC4157. An exciting and dynamic international working environment awaits you!
Tags: management
operations
coordinator
iss