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Connected and Autonomous Vehicles Administrative Rule

2018-08-21 19:38:17| PortlandOnline

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Administrative Assistant

2018-08-20 10:26:36| Space-careers.com Jobs RSS

Specific Tasks Perform daily the regular secretarial functions, including mission travel arrangements, meetings organization and assistance, support to conferences and more in general to events, invited talks, workshops organization. Assist new members with respect to take up duty logistics. Support the recruitment process for RF, YGT and stagiaires maintaining a close working relation with ESA HR. Maintain and develop the group documentation system and for TECSF the institutional knowledge. Support the organisation of the mediarelations and act as daytoday interface with the ESTEC Communications Office as needed. In particular for TECSF Have affinity with the specificities of an academic environments flat hierarchical structure, open free speech environments, frequent testing of new tools, methods and techniques, frequent but lowcost conference participations. Need to be familiar user level or quickly get familiar with new web technologies for the groups internal organisation use of wikis, blogs, svn, git, etc.. Assist TECSF members in exploring new technologies and techniques and in disseminating its scientific results. Photo and video documentation of ACT events and their communication via TECSF communication channels website, twitter, youtube, diigo,wiki, social networks etc. Help to create media content to support the TECSF research result communication images, short videos, etc.. Be comfortable with checking and correcting English language, especially proof reading TECSF webstories and where needed scientific papers. Keep a very close working relationship with the team members located in Paris. In particular for TECSYE Support in organising administrativelly technical studies performed in the facility called Concurrent Design facility CDF, in particular implementation the work package for the studies in the manpower booking system. Provide administrative assistance to the CDF. Requirements The post will be providing secretarial and administrative assistance to the Advanced Concepts Studies Office TECSF and to the System and Concurrent Engineering Section TECSYE. The post will be shared between these two entities. The ideal candidate must be autonomous in carrying out the tasks assigned with a strong sense of dedication and motivation. Due to the shared position between TECSYE and TECSF, flexibility and excellent organisation skills are a must. Good interpersonal skills and the ability to work in a team with the other administrative assistants in the department and with the technical teams. Good communication skills are needed. Knowledge or demonstrated interest in academic research and technical environment is an asset. Knowledge in audiovideo communication, including the new web technologies or interest to learn is an asset. Open to and interested in new technologies and techniques.

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Secretary Administrative Assistant

2018-08-06 10:27:23| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for a Secretary Administrative Assistant. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The ideal candidate will focus hisher activities on the following tasks Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents providing minutewriting services Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination Maintaining and populating documentation databases keeping track and storage of documents Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training Ordering of office supplies and maintenance of stationary Ideal candidate The successful candidate shall have Senior Assistant level with a minimum of 5 years experience in similar duties. The ideal candidate should also have appropriate skills and specific experience in the following fields Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset. Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset. Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. SelfMotivation. Additionally, the successful candidate should have appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Familiarity with ESA working environment in a similar position is a distinct advantage. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

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Administrative Assistant

2018-08-03 16:27:14| Space-careers.com Jobs RSS

Specific Tasks The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein. It includes the following tasks Provision of direct administrative support, in particular preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files proactively following up actions, especially in meeting internal and external commitments and keeping deadlines paper and electronic records filing and archiving in document databases information management and data collection where applicable organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners providing support for the preparation and approval cycle of documentsproviding minutewriting services supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination maintaining and populating documentation databases keeping track and storage of documents supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Requirements Senior Assistant level with a minimum of 5 years experience in administrative duties. Appropriate skills and specific experience in the following fields Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. Self Motivation.

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