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Assistant Controller Administrator

2014-07-11 11:41:05| Space-careers.com Jobs RSS

Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Assistant ControllerAdministrator. Tasks Collecting and consolidating the contractor manpower requirements within HSO Coordinating the internal approvals and collecting any required inputs prior to initiating procurement actions, in accordance with HSOinternal procedures Handling of the procurement and contractrelated activities, from issuing the tenders to arranging interviews, supporting the takingup duty to supporting the provision of feedback on the performance of supplier companies to the yearly KPI calculations, in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Contract Officers, including data entry in ESA Corporate i.e. SAP and specific applications used for supporting the manpower procurements in ESTEC i.e. THREAD and maintenance of the status of the procurement actions Handling of the financial activities in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Budget and Payment Officers, including maintenance of financial commitments, payment plans, financial charging, yearly reconciliation in coordination with the supplier companies, and control of invoicing, settlement, yearly closure etc. Ensuring support to the coordination of contractor workforce planning and forecasting vs. related plans and provision of related reports and analyses Integrating workload and workforce data, including updates, into the HSO Workforce Database and support to generation of contractor workforce reports for ESA Corporate Workforce Management Handling of routine coordination matters with supplier companies regarding the implementation of the manpower contracts Supporting the HSO interface towards the ESA Procurement Department, the ESTEC Frame Contract Management, other Corporate and ESA services for aspects related to the internal coordination and implementation of the manpower frame contracts Supporting the HSO interface towards the supplier companies for aspects related to monitoring of the work progress and requests for contract changes Supporting the HSOinternal coordination on the contractor workload planning and consolidation of the workload plan for programmes , projects and activities Supporting the HSO manpower recharging by providing relevant information related to contractor workforce Setting up an electronic archiving system and supporting the TO in writing HSO specific guidelines Ensuring support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Ensuring support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Essential skills In addition to having a University Degree Bachelor or equivalent qualification in Business Administration, Finance or Law, with at least 4 years of relevant experience at administrator level in business administration planning and control, financeaccounting or legalprocurement, the following skills and specific experience in the following fields are essential Familiarity with budgeting, accounting, procurement processes, preferably in ESA Ability to establish positive and constructive working relationships with others, service orientation, ability to interface with senior management Organisational skills, rigor, accuracy and reliability, ability to handle high data volumes accurately, proactive attitude to solving problems, result orientation, initiative and autonomy, ability to identify priority actions and handle high workload within tight schedules Proficiency in English, both written and spoken Good written and verbal communication skills Proficiency as user of SAP, in particular SRM, Excel and other MS Officebased applications Ability to rapidly understand and adapt to new environments. Desirable skills Past experience with ESA, good understanding of relevant processes, activities and ESA organisational context are an asset. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Assistant Controller Administrator Reference RTCHSOBC00027 Application closing date 06082014 Start date 01092014

Tags: administrator assistant controller assistant controller

GOWANUS: Gowanus administrator to city: Slow your parole

2014-07-09 23:25:51| Grocery - Topix.net

Brooklyn's parole headquarters is headed for Gowanus, and the local community board is bracing for a fight from neighbors apprehensive about an influx of former prisoners to the industrial neighborhood.

Tags: city slow administrator parole

Programme Project ControllerProject Administrator for Russian

2014-07-07 14:40:04| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of ProgrammeProject controller. Typical duties for the Russian management and programmatic liaison support include Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties Loan Employment Specific Information Position Instance SBMC05017 Position Instance Title Project Administrator in the ExoMars Project Control Section Job Class M3 ESA Competence B032 Project Controller Specific Tasks na Specific Qualification Requirements Experience is essential in RussianEuropean cooperation in the frame of technology development projects. Applicants should have a good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques. Furthermore the applicant shall have fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above. Applicants are expected to demonstrate good organisation skills, an ability to synthesise information and a capability to work in a team environment. Applicants must be willing to travel and may be required to stay for a longer duration at the ExoMars Russian partners premises. The working language of the Agency is English Russian language is required. Other Information Extension of the employment is subject to confirmation of the 2018 Mission by end of 2014 Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 11th july 2014. The Job code must be included on the subjet.

Tags: project russian administrator programme

Project Administrator for Russian Liaison

2014-06-25 11:39:43| Space-careers.com Jobs RSS

Space Applications Services performs space system and software engineering for the European Space Agency ESA, National Space Agencies and the space industry. We are involved in international unmanned and manned spacecraft programmes. We require staff, wishing to join our team to work in a dynamic international environment for the following position Project Administrator for Russian Liaison ENGSERVSRE201424 Tasks and Responsibilities The work will be performed at the European Space Research and Technology Centre ESTEC Noordwijk, The Netherlands, in the ExoMars programme. You will have the following responsibilities Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties. Qualifications, Experience and Skills Applicants should have a Master degree in Engineering and several years experience in Configuration Management in space companies and ESA. Furthermore, candidates should have following experience and skills Experience in RussianEuropean cooperation in the frame of technology development projects Good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques Fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above Willingness to travel and stay for a longer duration at the ExoMars Russian partners premises Fluency in English and Russian is mandatory knowledge of another European language is an advantage. Conditions If you feel you meet the requirements for this job please send your CV together with a letter of motivation in English and Word format by email to jobsspaceapplications.com referencing as the email subject the job reference ENGSERVSRE201424. Applications must be received before 13 July 2014. For this position we are looking for candidates who are available from 1 September 2014 or as soon as possible thereafter. A competitive remuneration package will be offered with relocation assistance where necessary. For additional information, please contact Leslie Gale at Space Applications Services Leuvensesteenweg 325, 1932 Zaventem, Belgium Tel 32 02 721.54.84 Email jobsspaceapplications.com www.spaceapplications.com

Tags: project russian administrator liaison

Project Administrator for ExoMars

2014-06-25 10:37:27| Space-careers.com Jobs RSS

For one of our main customers, the European Space Agency, we are looking for a Project Controller to the ExoMars programme to support the international cooperation between ESA and Roscosmos. The post holder will report to the Head of the ExoMars Project Control Section responsible for project control and administrative functions and facilities necessary for the preparation and execution of the ExoMars 2016 Mission and 2018 Mission. Tasks and Responsibilities Typical duties for the Russian management and programmatic liaison support include Support the Russian liaison for the ExoMars 2016 Mission and 2018 Mission Establish and maintain the documentation configuration of joint RussianEuropean project baseline and be the focal point for dissemination and receipt of all documentation at the RussianEuropean interface Facilitate and contribute to the establishment of bilingual baseline documents as well as to contribute to the document change process in the frame of the RussianEuropean cooperation Facilitate actions tracking, followup on action closure and provide relevant reports and statistics Contribute to the maintenance of the ESA data and document management systems, monitor the adherence to document management standards and requirements, such as document reference numbering and versioning Support the tracking and control of nonconformances, request for waivers, review item discrepancies Provide technical communication support for project meetings, teleconferences, data exchange via FTP servers and other adhoc communications Support regular visits to Russian facilities supporting the establishment of common approaches between Russian and European engineering teams on technical and programmatic issues of the ExoMars missions Support and facilitate the drafting and approval of bilingual documents Prepare bilingual Minutes of Meetings, reports on site visits, and report on the progress of the developing RussianEuropean cooperation Assist in the establishment of RussianEuropean technical and programmatic interfaces within the ExoMars programme and its various mission elements ground segment, spacecraft, payload, launcher including supporting the establishment of the relevant interface documentation Assist in the identification of potential problem areas and proposing mitigation actions, preparing reports as required Assist in other activities as required within the domain of the ExoMars Project Russian interface administration Support the Head of the ExoMars Project Control Section in executing his duties. Experience and Education Experience is essential in RussianEuropean cooperation in the frame of technology development projects Applicants should have a good working background in RussianEuropean translation services and the ability to establishutilize advanced realtime translation techniques. Furthermore the applicant shall have fundamental understanding of contract and documentation management, risk and change management and other disciplines related to the tasks described above Applicants are expected to demonstrate good organisation skills, an ability to synthesise information and a capability to work in a team environment Applicants must be willing to travel and may be required to stay for a longer duration at the ExoMars Russian partners premises The working language of the Agency is English Russian language is required MBA , with a least 4 years of relevant experience Knowledge of computer systems and informationplanningcoordination tools e.g. Esap, Microsoft Excel and Microsoft Project is essential High level of initiate autonomy, and professional maturity is required to carry out complex tasks and with a high level of responsibility Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. About ATG Europe. Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitingatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.

Tags: project administrator project administrator exomars

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