Home › secretarial
 

Keywords :   


Tag: secretarial

Administrative Assistant Secretarial Services wmd

2021-07-16 15:12:58| Space-careers.com Jobs RSS

Telespazio Germany GmbH is the first choice European aerospace company for ICT and engineering solutions and services. We combine 40 years of experience in hightechnology markets, where trust and quality are essential. With more than 400 employees in Germany, we shape the future of aerospace together and beyond. Our staff play a key role in determining our success through their qualifications, motivation, enthusiasm, different cultural backgrounds and their sense of teamwork. We are passionate about delivering exciting Space Programs for and with our customers. Through our large frame contracts with ESOC, EUMETSAT and DLR, we offer a futureoriented and trusting work environment, multicultural teams, as well as challenging jobs on space missions for graduates up until experienced professionals. The Position As part of the Administrative Support domain, we are looking for a new team member to complement our existing team in the area of Secretarial Services. This specific opportunity is relating to the Administrative and Management Support Service. This position is based at ESOC in Darmstadt. It is fulltime and permanent and expected starting date will be around October 2021. We are looking forward to meeting you! ResponsibilitiesDuties Organisaiton of meetings and related logistics Secretarial Support Public Relations planning and support Filtering correspondence and enquiries Taking and producing minutes of meetings Preparation of background data prior to meetings Travel organisation Production of statistics for missions etc. QualificationsExperience Applicants must have a secondary education and professional training in administrative techniques. Essential Skills Applicants must be highly proficient in MS Office Word, Excel PowerPoint and Corporate Email Systems Lotus NotesOutlook. Shehe is expected to demonstrate good organisation skills, attention to detail and the ability to establish and maintain effective working relationships. Selfmotivation and the ability to work independently in an international environment. The working language of the Agency is predominantly English. Fluency in English and German spoken and written is mandatory. Desirable Skills User knowledge of SAP and the ESA financial and procurement processes. Experience with Documentation Management Systems, such as ECLIPSE. Experience with SharePoint and Skype for Business. Understanding the concepts and requirements for service delivery as part of a service team. Your Benefits of joining us Worklife balance Flexible working hours, home office, sabbatical time off for travelling around the world, extended parental leave, further education, etc., option to work part time Financial benefits Company pension plan, net wage optimisation programme including IT bicycle leasing, discounted annual ticket for public transport, employer loans, etc. Employee recommendation scheme We are grateful when our employees support us in finding new recruits. You will receive a bonus of 1,500 EUR to 3,000 EUR per successful recommendation Relocation support We offer our newcomers a relocation lump sum and support you in finding a suitable new home as well as in finding a school or nursery for your children and much more. Should need be, this can even include support in the search for a job for your partner. Career development For us, further education and training are an essential part of people management, because this is the only way we can achieve our goal, namely a longterm and successful work relationship with you. Would you like to change your professional focus and work on other projects or change geographically? We will support you here as well. Company event and activities We have BBQs, Christmas parties and TGIF Thank God Its Friday events. On top of that, we organise teambuilding events and events internal to departments to promote team spirit. Let us know if you have creative ideas for corporate events or new initiatives that you would like to introduce to our company culture, no matter whether they are of artistic or technical nature. Application Are you equally inspired by our visions and dreams? Get in touch with us today and send us your application! Your HR Contact for this position is Melanie Giesche. We would be glad to hear your feedback about the quality of the above job description, under this Form Candidate Experience it is anonymous and takes less than two minutes. Our mail servers are using an antispam module that regularly checks global spam lists. If you are not able to send us an email, it might be because the mail server of your mail provider is listed on one of these lists. We therefore recommend you to use our application form at httpswww.telespazio.dejobs.

Tags: services assistant administrative secretarial

 

General Secretarial Administrative Support

2014-01-07 12:34:02| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a position of General Secretarial Administrative Support located at ESTEC Netherlands. The work covers a broad range of secretarial and administrative services and support to all organisational aspects to be provided to the secretariat of the Senior Scientific Advisor SREA. Standard tasks like meeting and travel organisation are complemented by specific tasks to cope with the broad range of responsibilities delegated to the Senior Science Advisor. The scope of work and tasks to be performed are as defined in the generic work package in Annex A and are recalled here Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationery. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organisation of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taking minutes of meetings as required. Participation in the organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to visitors, including access control, preparing visa applications, distribution of information material. Data collection, extraction from various corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Maintaining close liaison with other Departments and Offices in the Directorate to ensure smooth running of daytoday business. Specific tasks Specific knowledge is required in the following areas Familiarity with modern electronic office automation tools e.g. Microsoft Office suite and techniques, electronic mailing, customised database, and internet software applications. Capacity to identify priority actions requiring the attention of the Senior Scientific Advisor, to maintain an uptodate action list, and to supply or source background material as necessary. Capacity to identify priority actions for the contractors own work and to handle high workload. Wellbalanced autonomy in executing the required tasks. Documentation management and use of related tools and techniques in relation to the concerned activities. Specific Qualification Requirements The Senior Scientific Advisor has a number of specific duties and responsibilities within the Directorate. These include a significant outfacing component, liaising with the external scientific community and with various scientific bodies, organisations, and institutions. Thus, the contractor must be able to deal in a flexible, responsive manner with a variety of interfaces external to ESA, and be able to prioritise between them effectively when the needs arises. Similarly, the contractor must maintain an uptodate agenda for the Senior Scientific Advisor. In addition, the contractor will also need to support the activities of the Communications, Outreach, and Education Group COEG of the Directorate, which falls under the responsibility of the Senior Scientific Adviser. The COEG is charged with communicating the progress on the implementation of missions and their scientific results once in operation, via written and visual material published on the web, in brochures, and other materials. Audiences include the general public, the external scientific community, ESA internally, and schools. Correspondingly, the contractor will also be responsible for providing administrative and secretarial support to the 10 members of the COEG in their activities, including meeting scheduling, travel arrangements, maintaining budget and cost overviews, and helping with scheduling of group activities. Any specific experience in working in the domain of communications would therefore be an asset. For the execution of the above tasks, the contractor will be required to use ESA corporate and DSRE specific IT systems and databases. Experience using Apple Macintosh systems and the OS X operating system would be an asset. Other Information Good interpersonal and communication skills are indispensable. A good team spirit is also essential. The incumbent should be comfortable in an international working environment and be fluent in spoken and written English, one of the official languages of ESA. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 24th january 2014. The Job code must be included on the subjet.

Tags: support general administrative secretarial

 
 

BMC Business Management, Secretarial and Administrative Support

2014-01-07 12:34:01| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of Business Management, Secretarial and Administrative Support at ESAC. Specific Tasks Processing request for the Commitment of Appropriations and claims for payment, including supplier invoices, petty cash, experts and consultant fees and ESAC trainees. Processing all related financial transactions through the Agencys financial and budgetary accounting system. Providing on request financial information as required on the execution of the budgets and the status of the accounts. Preparing, dispatching and followingup tax claims, including requests for tax preexemptions. Reporting VAT returns to Accounting Division in HQ. Interfacing with ESAC suppliers for finance related matters. Liaising with Mission Desk on ticket cost queries. Other ad hoc tasks related to financial or budget execution matters. Control of bank account for direct debits and balance for replenishment. Appropriate skills and specific experience in one or several of the following fields as required. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Experience as a user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset Familiarity with modern office automation tools and techniques, in particular Microsoft Office or equivalent, as well as customised database and software applications Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset Capacity to identify priority actions and to handle high workload Reliability, commitment and initiative together with a wellbalanced autonomy in the execution of the required tasks Working knowledge of the esap system Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 24th january 2014. The Job code must be included on the subjet.

Tags: business support management administrative

 

General Secretarial and Administrative Support

2013-09-20 17:34:07| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 18th October 2013.

Tags: support general administrative secretarial

 

Sites : [1]