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Assistant Controller Administrator in Earth Observations
2014-01-16 17:36:43| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for an Assistant Controller Administrator, who will give support within the Earth Observation Directorate primarily in the MetOpSG project. Heshe will support the Programme Manager in managing the programmes internal project structures followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Tasks and Responsibilities Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects Develop and maintain the integrated planning of the programme resources and calendar Build up and maintain an office internal documentation system Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Prepare and assist in producing financial and programmatic status reporting as required Assist in the preparation of project audits if and when required Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Related support to project reviews Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager Write the minutes of the internal management meetings, integrating the various inputs from the team leads End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers Tasks related to documentation management, distributionregistration of mail and documents Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation Provision of various logistic support to the programme Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Organisation of agenda and of meetings Room and resource bookings for meetings andor events falling under the responsibility of the Unit The Contractor is expected to be or become familiar with the Agencys internal informatics tool needed for the conduct of hisher tasks. Experience and education Proficient in MS Office packages with experience of high level Project Administration Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel Experience with SAP is an advantage Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of another European language is an asset. University Degree in Business Administration and at least 2 years of working experience in the field. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: earth
administrator
assistant
observations
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