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Assistant Documentalist
2018-02-08 11:26:13| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview Under this work package the contractor shall support the EarthObservation Directorate, assigned to the Future Missions Instruments Division. The tasks cover the operations, maintenance and evolution of theSharePoint based documentation management system, includingprocesses and the use of supporting electronic documentationmanagement tool. Typical duties would include Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfilingsystem according to QMS standards, acting as a point of contact for alldocumentationadministrative tools e.g. DMS, RID system, action itemdatabase, etc. used by the Division Compile inputs from the responsible contributors for monthly reportsand Quarterly Status Reports, for review and finalisation by the DivisionHead, when required Related support to study reviews Supporting users in retrieving documents on request from SharePoint orfrom archive Responsible for the effective transition of documents from paper copiesto digital records Support to enhancements of the document management concepts andof future improvements Provision of various logistic support to the Division. Specific qualification requirements A university degree Bachelor or equivalent qualification with someyears of relevant experience. General interest in and good understanding of technical, programmaticand policy issues of ESA EO programmes. Proficiency in MS Office packages including Powerpoint and Excel. Knowledge of ESA administrative and financial processes is a definiteadvantage. Highly proficient in modern planning control tools, office automationsoftware and databases. Experience with SAP is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule. Initiative and motivation to perform to high standards in a demandingenvironment. Ability to establish and maintain effective working relationships with theoutside world. Excellent command of the English language, both oral and, more importantly, written. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 2March 2018a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at emaildavide.starnoneaurora.nlquoting reference BMCEOP94. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 7 March2018, 13.00 hours.
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documentalist
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