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Assistant Documentalist
2018-02-08 15:26:32| Space-careers.com Jobs RSS
The tasks cover the operations, maintenance and evolutions of the SharePoint based documentation management system, including processes and the use of supporting electronic documentation management tool. Typical duties would include Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfiling system according to QMS standards, acting as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used by the Division Compile inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Division Head, when required Related support to study reviews Supporting users in retrieving documents on request from SharePoint or from archive Responsible for the effective transition of documents from paper copies to digital records Support to enhancements of the document management concepts and of future improvements Provision of various logistic support to the Division
Tags: assistant
documentalist
Category:Transportation and Logistics
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