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Assistant Documentalist
2018-02-22 11:25:50| Space-careers.com Jobs RSS
We are looking for a candidate who is competent in maintenace and evolutions of the SharePoint based documentation management system, including processes and the use of supporting electronic documentation management tool. Typical duties includes Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfiling system according to QMS standards, acting as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used by the Division ESA Earth Observation. Experience in Document Management, planning control, and office automation in Space industry, Space agencies and international organizations. Good knowledge of Advanced planning control tools, office automation SW and DBs. Ideally also ESA administrative and financial processes, MS Office, Share Point, SAP. To complete the profile Excellent planning and organisation skills and attention to details, good communication skills, ability to maintain effective working relationships with the outside world and to work autonomously. Fluent English spoken and written, knowledge ot other languages is an asset. General interest in and good understanding of technical, programmatic and policy issues of ESA Earth Observation programmes.
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documentalist
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