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Human Resources Assistant
2013-03-27 14:38:27| Space-careers.com Jobs RSS
For full information, visit httpwww.gsa.europa.eugsajobopportunities Date of Publication 27.03.2013 Deadline for applications 10.04.2013 by 2359 hours CET Type of Contract CA Place of employment Prague Czech Republic GradeFunction Group FG II Contract Duration 5 years Monthly basic salary1 1.919,18 Organisational Department Human Resources Department Reporting To Head of HR Possible reserve list valid until 31122014 Desired Start Date As soon as possible Level of security clearance2 Confidential EU 1Please note that salaries are adjusted based upon a correction coefficient as calculated by the Commission Currently, 01 June 2012, the weightings are 100 BE, 84,2 CZ, 116,1 FR, 134,4 UK. 2The successful candidate must hold a valid personnel security clearance at the above defined EU level or be able and willing to apply for a security clearance immediately after the contract award. The procedure for obtaining a personnel security clearance shall be initiated on request of the employer only, and not by the individual candidate. HUMAN RESOURCES DEPARTMENT The Human Resources Department is responsible for a range of strategic and operational human resource activities including human resource planning and budgeting development and implementation of HR policies selection and recruitment retention staff administration and payroll management training, learning and development and the occupational health and social welfare of staff. The mission of the Human Resources department is to support the goals and challenges of GSA by providing services that promote a work environment characterized by fair treatment, solid moral attitude, effectiveness, flexibility, transparency, trust and mutual respect in the context of principles and rules of the European Union. We have the following high level objectives 1. Recruit, retain and motivate the most valuable GSA asset PEOPLE 2. Provide safe working environment 3. Provide place for development and carrier growth 4. Ensure support for common culture and positive team spirit 5. Provide sustainable support to staff members and their families 6. Provide strategic expertise to GSA governance and be important partner in achieving the GSAs vision, mission and objectives. TASKS AND RESPONSIBILITIES The Human Resources HR Assistant will work in the Human Resources Department of the Agency. Reporting to the Head of Department Human Resources, the HR Officer will assist the Head of Department HR in one, or more, of the areas of competence in achieving the Departments objectives within the context of GSAs overall mission. Specifically, hisher responsibilities may include Selection and Recruitment Assisting in management of the establishment plan of posts Assist in drafting of the Vacancy Notices and publish them on GSA website Regularly update the recruitment plan on HR Intranet and the status of ongoing recruitments on GSA website Assist during the selection processes of GSA for statutory temporary and contract staff, Seconded National Experts and trainees Participate in selection procedures as a member of various Selection Committees Assist the Recruitment Coordinators and the Selection Committees on the conduction of selection procedures and provide guidance and advice on best practice and applicable rules Assist in keeping an effective archiving system Assist to auditors and avoid any negative remarks Assist during the postrecruitment process of the Agency draft employment offers, handle preemployment medical examinations, etc Handle reimbursement of travel expenses for candidates. HR Policy Management, Training and Staff Development Assist to coordinate the design and implementation of job profiling and competency frameworks Assist to coordinate and support the implementation of the annual performance appraisal and promotions exercises Assist in design and implementation of the key development initiatives e.g. competence mapping, coaching, etc Assist in designing learning activities and drawing up individual learning and development plans Assist in evaluation of training activities and in drawing conclusions on the effectiveness and efficiency of chosen learning methods and approaches with a view to improving learning strategies and activities Assist in monitoring and managing of the training budget execution Assist in organizing team building activitiesevents. HR Administration Assist during the coordination of the entryintoservice processes Assist during the establishment of staff individual rights and obligations, in accordance with the applicable regulations and policies Assist during the timely payment of staff salaries and allowances, and sound financial management of the Agencys HRrelated budget Assist in coordination of the staff leave and absence management Assist in management and regular update of HR Intranet organizational chart, rules, HR announcements etc. Assist in management of the HR electronic tool currently Allegro and during the coordination of further development of this tool with the contractor and the Agencys network. Assist during the implementation of social welfare measures for staff and their families, particularly in the areas of health care and education. General responsibilities Plan and organise the work in an efficient and effective manner, and ensure sound communication and collaboration practices in the Department Organize and manage HR Archives electronic paper Assist Head of HR Department on matters related to hisher area of responsibility Support the Head of HR Department with missions Act as Operational and Financial Initiator in ABAC Support other team members when required Assist during the financial, budgetary and procurement matters incl. payments in ABAC Ensure smooth communications and liaison with the Agency staff, and the Staff Committee, on HR matters Establish good links with GSA staff having the place of employment other than Prague Ensure the promotion of an effective and positive working environment for staff in the HR Department As HR ambassador promote good working culture and team spirit within GSA. PROFESSIONAL QUALIFICATIONS AND OTHER REQUIREMENTS A. Eligibility criteria For your application to be considered by the Agency, you must meet the following criteria 1. Have a level of education which corresponds to a a postsecondary education attested by a diploma, OR b a secondary education attested by a diploma giving access to postsecondary education and appropriate professional experience of three years 2. Be a national of a Member State of the European Union 3. Be able to serve a full 5 yearterm before reaching the retirement age of 65 4. Be entitled to his or her full rights as citizen1 5. Have fulfilled any obligations imposed by the applicable laws concerning military service 6. Meet the character requirements for the duties involved 7. Have a thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of hisher duties and 8. Be physically fit to perform the duties linked to the post.2 B. Selection criteria If your application is eligible, you will be selected for an interview based upon the following criteria 1 Qualifications and experience Essential Education in a relevant field Human Resources, Andragogy, Pedagogy, Psychology etc. Excellent English skills, both in written and oral Advanced skills in Human Resources processes such as recruitment, HR administration, training and development Previous professional experience in relevant field Previous experience from an international working environment. Advantageous Experience in working at EU institutions Good archiving skills IT skills Microsoft office, Outlook, Internet etc. Knowledge of French andor German. 2 Behavioural competences Excellent communication ability to communicate clearly at all organisational levels in spoken and written English Motivation open and positive attitude Working with others open approach for collaboration, sharing information and knowledge with others Stress management flexibility ability to work independently without clear guidelines, be proactive and manage tasks with tight deadlines Analysis problem solving service minded attitude Delivering quality and results punctuality and results oriented approach Prioritising and organising ability to regularly reprioritize and be able to orientate yourself in the big picture while focusing on detail. SELECTION PROCEDURE The selection procedure includes the following steps After registration, each application will be checked in order to verify that it meets the eligibility criteria All eligible applications will be evaluated by a Selection Committee based on the selection criteria defined in this vacancy notice The bestqualified candidates, all those who obtained the highest number of points within the evaluation, will be shortlisted for an interview. The minimum threshold is 65 of the total points. During the interview, the Selection Committee will examine each candidates profile and will assess their relevancy for this post. In order to support the evaluation via interview, shortlisted candidates may be required to undergo written tests relevant to the job content the minimum threshold for this test is 50 of the total points allocated for it and to complete part of the process in their second EU language As a result of the interviews, the Selection Committee will recommend the most suitable candidates for this post to be placed on a reserve list. This list may also be used for recruitment of a similar post depending on the Agencys needs. Inclusion on the reserve list does not guarantee recruitment. The reserve list will be presented to the Appointing Authority who may decide to convene a second interview and ultimately will appoint the successful candidate to the post. Indicative date for the interview and written test3 AprilMay 2013 1 Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record. 2Before a successful candidate can be appointed, she will be medically examined by a selected medical service so that the Agency will be satisfied that she fulfils the requirement of Article 28e of the Staff Regulation of Officials of the European Communities. 3 The date might be modified depending on the availability of the Selection Board members. APPLICATION PROCEDURE For applications to be considered valid, candidates must submit an email to jobsatgsa.europa.euwith a subject line of SURNAMENameVacancy Reference Number and which containsthe Agencys approved application form Download it here httpwww.gsa.europa.eusitesdefaultfilesuploadsGSAapplicationform2.doc The form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in Named as follows SURNAMENameVacancy Ref. number e.g. SPENCERMarcGSA.2012.123 In Microsoft Word or Adobe Acrobat pdf format The application shall be accompanied by a scanned ID card andor passport, and a copy of a diploma giving access to the gradefunction group bearing a date of issue. The application will be rejected if it is not duly completed, if it is not signed by hand or if it is not provided in the prescribed format. Supporting documents showing evidence of the information given in the application will be requested at a later stage. Do not, however, send any supporting documentation with your application until the Agency requests so. No documents will be sent back to candidates. Applications must be sent to jobsatgsa.europa.eu and received by the deadline listed on page 01 of this vacancy notice at the latest, clearly indicating the vacancy reference number in the subject line. Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be held responsible for any lastminute malfunction due to any overflow of the mailbox.
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