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Operations Support Officer
2021-02-09 16:14:31| Space-careers.com Jobs RSS
Position Reference 781 We are currently looking for an Operations Support Officer to support the local employees working with RHEAs clients in France. Its a key position for RHEA employees, assisting in their working lives, establishing them in their country of work and at the client site. The Operations Support Officer will be key in managing the shift schedules and for the administration of the client contracts, acting as an interface between the employees and business services. The scope of work will include Providing local HR assistance Giving support to expatriate employees including relocation, registration to local authority, Health Insurance etc. Ensuring employees feel comfortable in their new environment. Providing employment documents that are needed for working and living in France. Having input into the development and support for the implementation of new policies and procedures. Sickness and absence management. Administration of local benefits e.g. Meal Vouchers. Act as the local interface with the HR team in Belgium. Coordination of the teams working 247 shifts. Ensuring communication of working hours. Managing the administration and coordination of the shift schedule. Being part of the oncall team, for last minute emergencies or arranging sickness backups. Coordinating Health and Safety arrangements for the local employees such as medical checks, acting as the point of contact for employees to report accidents and health concerns. Responsible for Mission Management. Organisation of missions including travel and hotel bookings. Review and 1st level approval of expenses. Preparation of draft reports for the client and internal reporting, such as Monthly Activity reports Hours reporting. Supporting the business in Time Management and related administration. Participating in the process to encourage employees to take their holidays within a 12 month period. Monitoring the submission of timesheets. Coordination of Training and development activities, following up on requests, cost estimates, ensuring admin is completed, booking of training courses or conferences. Providing the onboarding of employees training them in the admin processes, who to contact, Health and Safety etc. Coordinating any employee or client events such as Christmas events, communications and presentations etc. Skills and Experience The following skills and experience are mandatory At least 5 years of working experience in an HR or Operations team. Experience of the process for organising, coordinating or administering 247 shifts in France. Strong attention to detail, with numerical accuracy. Good organisational and planning skills, with a strong ability to work under strict deadlines. Ability to work both autonomously and as part of a team. Capability to build trust and show inspiring leadership based on strong indirect management skills. Practical approach to problem solving. Strong verbal and written communication skills within a multicultural environment. Proficiency in MS Office. Fluency in French C1 level and English minimum B2 level, both written and spoken. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 28022021. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above.
Tags: support
operations
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operations officer
Category:Transportation and Logistics
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