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Secretary Administrative Assistant
2018-05-24 18:27:26| Space-careers.com Jobs RSS
Specific Tasks The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein. It includes the following tasks Provision of direct administrative support Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files. Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines. Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents providing minutewriting services. Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports. Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination. Maintaining and populating documentation databases keeping track and storage of documents. Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Requirements Senior Assistant level Bachelors level or higher. Minimum 5 years experience in similar duties. Appropriate skills and specific experience in the following fields Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. Self Motivation.
Tags: assistant
administrative
secretary
Category:Transportation and Logistics