je.st

Home › assistant

Tag: assistant

Administrative and Financial Assistant

2017-12-07 14:15:46| Space-careers.com Jobs RSS

Location Darmstadt Germany Duration Permanent Full Time Starting date January 2018 We are looking for a responsible person to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing our companys general administrative activities. The resource will support the Site Manager in the management of the German Permanent Establishment, and be the interface of the Project Control and Accounting and Finance Manager. Responsibilities Office management Answer and direct phone calls, organise and schedule appointments, plan meetings and take detailed minutes, write and distribute email, correspondence memos, letters, faxes and forms, order office supplies and research new deals and suppliers Employees support Be the point of contact between the Employees and the Local Administration Entities in order to facilitate the onboarding of the foreign newhired, book travel arrangements, submit and reconcile expense reports HR Support Activities collect timesheets, check them and forward them to the External Consultant for the salary Calculation, manage the Employment Contract and all the related data Financial Manage the incomingoutgoing invoices. Provide accounting and clerical support to the accounting department and to the External Consultant. Contract Management Support the Contract Manager in managing the contracts with the customers. Requirements As a minimum a High School diploma additional qualification in Accounting, Office Management, etc. will be considered as a strong preferable requirement Proven experience at least 35 Years as an administrative assistant or office admin assistant Fluency in English and German knowledge of Italian is an asset Proficiency in MS Office MS Word, Excel and MS PowerPoint, in particular Experience with ERP Tools i.e. SAP. We are looking for someone who is efficient and comfortable being a member of a team. The ability to multitask, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Please be advised that by submitting your CV or other content to us, you agree to the administration, processing and storage of any personal data for the purposes of recruitment processes. The agreement covers the processing of personal data by Vitrociset Belgium even after finishing the recruitment process to submit further proposals for employment and may be revoked at any time. Come and join us! More information at httpwwww.vitrocisetbelgium.com

Tags: financial assistant administrative administrative financial

Assistant Administrator

2017-11-27 18:16:16| Space-careers.com Jobs RSS

Vacancy in the Directorate of Earth Observation Programmes. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Assistant Administrator This post is classified B5B6 on the Coordinated Organisations salary scale. Location ESA Headquarters, Paris, France Description Assistant Administrator in the Strategy, Programme and Coordination Office, Directorate of Earth Observation Programmes. Duties Under the direct responsibility of the Director, particularly when at HQ, including but not limited to supporting the preparation of Executive Board meetings, Council, Programme Board meetings, as well as other meetings as appropriate like the Earth Observation Management Board EMB coordination of the Directors agenda with the Executive Secretary to the Director, in particular with respect to the planning and organisation of the Directors meetings at HQ Under the responsibility of the Head of Strategy, Programme and Coordination Office, the postholder is responsible for providing administrative support to the Head of Strategy, Programme and Coordination Office and overall administrative assistance for the Strategy, Programme and Coordination Office providing support in the preparation of relevant briefings, presentations, documentation for various meetings, including bilateral meetings with Member States, international partners, EU institutions, Council and DG bilateral meetings deployment, promotion and maintenance of ESA TeamSite SharePoint within areas of responsibility pertaining to the post ensuring the effective functioning of the Offices team at HQ, Paris, and liaising with local site and other support services as necessary supporting the staff of the Directorate for their activities taking place at HQ preparation and support for various highlevel events and external body meetings held in HQ monitoring the budget for the Office, in particular for meeting costs, missions, mission orders for experts and consultants, as well as interpreters. Other tasks as directed by the Head of the Strategy, Programme and Coordination Office. Under the responsibility of the Programme Board PBEO Executive Secretary, the incumbent is responsible for providing administrative support to delegate body meetings at programme board level PBEO, as well as support to other related meetings for example, reviews and workshops with delegations. This includes liaising with the relevant Board Secretaries for matters pertaining to the meetings and to the relations with DelegationsMembers preparation of meetings and logistics, providing support for the duration of the meetings and for postmeeting activities organisational issues of meetings with Delegations monitoring and processing of official documents for the PBEO and other delegate bodies liaising with delegations and colleagues from other establishments to provide and obtain relevant information in respect to meetings and documents maintaining the delegates and advisors lists for delegate and advisory bodies, including the interface with DGs Cabinet attending Committee and Programme Board Secretaries meetings on behalf of the Directorate. Technical competencies Stateoftheart knowledge in area of responsibility at required level Proficiency in the use of the Agencys information systems, tools and applications, including online services on the internet Knowledge of the relevant Agency rules, processes and procedures Behavioural competencies Communication Continuous Learning Customer Focus Planning Organisation Results Orientation Self Motivation Education AssistantSenior Assistant level Higher Vocational Bachelor level or higher, supplemented by professional training in administrative techniques andor in secretarial related activities proficiency in the languages of the Agency. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 2 January 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting for interview, priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. httpesamultimedia.esa.intdocscareersNationalityTargets.pdf In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE

Tags: administrator assistant assistant administrator administrator assistant

Personal assistant CEO

2017-11-27 12:16:44| Space-careers.com Jobs RSS

Celestia Technologies Group is a Holdings Company in the Netherlands. Main activity of this company is establishing of, participating in, controlling and supervising companies belonging to the Celestia Technologies group. Due to companys current growth we are searching for a CEO PERSONAL ASSISTANT The individual will be responsible for coordinating and supporting CEO daily activities. CEO function is international therefore Personal Assistant will work in a very dynamic and pragmatic environment and will be closely involved in all organization activities. This position includes the necessary secretarial tasks, ability of working independently, and proactively taking care of organizational matters. The main task of the candidate will be Reading, monitoring and responding to emails received by CEO Answering calls and liaising with clients competently Preparing correspondence on the behalf of CEO Delegating work in absence of CEO Diary management Planning and organising meetings Organising travel and preparing complex travel planning Taking action points and writing minutes Preparing documents for meetings Handling dictation Planning and organising events Conducting research for company purpose Drafting communications on the CEOs behalf Preparing presentations Managing and reviewing filing and office systems Typing documents and sourcing and ordering stationery and office equipment Required key qualifications, skills and experience for the candidate Graduated from University of Law or University of Economics or HBO level education with 2 years of experience. A good knowledge of Dutch and English oral and written Knowledge of standard computer applications e.g. MS Office Knowledge of legal matters in general Being accurate, proactive, handson, engaged, a person who dares to take responsibility for hisher activities Working in a structured way Being resultorientated with enough flexibility to look further then the boundaries of your position Solving issues skills and multitasking skills For a practical and motivated individual, this position will offer an exciting challenge where they can contribute directly in the growth of this qualitydriven, dynamic SME organization. If you are interested, please contact us via email employmentcelestiasts.com For further information related to the company, its products and activities refer to www.celestiatech.com.

Tags: personal assistant ceo personal assistant