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Project Control Documentalist

2015-03-10 15:06:26| Space-careers.com Jobs RSS

The tasks of the Project Control Documentalist shall include Ownership of the GSAs document management policy and its implementation Responsible for the continuous improvement of the GSAs document management procedures Responsible for ensuring the delivery of a Document Management System together with the technical support of the ICT team Liaison with the ICT team to ensure that changing user requirements are correctly translated into technical requirements and implemented appropriately Liaison with the Security team to ensure the management of Restraint UE documents in line with the appropriate rules and regulations Development and execution of a training plan for new and existing staff to ensure that the whole Agency uses the same document management tools, processes and procedures Train new employees in the Agencys document management practices Development and maintenance of a GSA document archive, compliant with relevant EU legislation Provide daytoday support to staff concerning document management queries and usage Definition and implementation of configuration control mechanisms as appropriate to meet the needs of the Galileo and EGNOS exploitation programmes Contribution to overall Agency processes such as quality management and reporting. Furthermore, the Project Control Documentalist will also contribute to other tasks of the Project Control Department as deemed necessary. For applications to be considered valid, candidates must submit an email to jobsgsa.europa.eu with a subject line of SURNAMENameVacancy Reference Number and which contains the Agencys approved application form Download it here httpwww.gsa.europa.eugsajobopportunities. This form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in in one single document Named as follows SURNAMENameVacancy Ref. number e.g. SPENCERMarcGSA.2012.123 In Microsoft Word or Adobe Acrobat pdf format The application shall be accompanied by a scanned ID card andor passport, and a copy of a diploma giving access to the gradefunction group bearing a date of issue. The application will be rejected if it is not duly completed, if it is not signed by hand or if it is not provided in the prescribed format. 9 The date might be modified depending on the availability of the Selection Board members. Page 6 of 8 Further supporting documents showing evidence of the information given in the application will be requested at a later stage. No documents will be sent back to candidates. Applications must be sent to jobsgsa.europa.eu and received by the deadline listed on page 01 of this vacancy notice at the latest, clearly indicating the vacancy reference number in the subject line. Applications sent after the deadline will not be considered. Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be held responsible for any lastminute malfunction due to any overflow of the mailbox.

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Seconded National Expert SNE Project Control Department

2015-01-30 13:06:39| Space-careers.com Jobs RSS

The Seconded National Experts will be placed in the Project Control department of the GSA in Prague and will be working on several or all aspects dealt with by this section depending on the specific fields of expertise brought by the candidates. The tasks and responsibilities may include the following Specifying, designing and maintaining the project control processes and tools required to properly manage the project schedule, costs, risks, configuration changes, actions and documentation Establishing and maintaining the project control metrics Specifying, negotiating and implementing the project control metrics contractual provisions applicable to the externalised activities incl. participation to the tender evaluations Managing the GNSS programme assets in close cooperation with the EC Elaborating and maintaining the programme status dashboards Preparing communication and reporting to EC and Members States on the programme plans and progress status Liaising with the GSA Administration and Finance Department for work programming, financing and budgetary planning.

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Project Control Support to Science Office

2014-12-22 13:05:04| Space-careers.com Jobs RSS

Tasks and Responsibilities General ProgrammeProject Controlling Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans. Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable. Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required. Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications. In the field of resources i.e. financial and manpower for programmeprojects Assisting in the preparation of longterm, medium term and inyear resource plans. Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports. Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts. Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required. In the field of procurements and execution of contracts Support to the preparation and followup of the Agencys tender actions. Support to the proposal evaluations as expert for the price and schedule verification and analysis. Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems. Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles. Ensuring that above plans are properly inserted in the appropriate management tools. Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools. Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information. Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing. Supporting industrial invoicing process and payment verification and control. In the field of programme industrial return Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities. Verification of coherence with ESA corporate Industrial Return data. Maintenance of list of specific compensation or improvement measures and followup the implementation. Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures. Support to programmeproject level risk management. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers when relevant. Operation of the associated management information tools and system databases. Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents. Experience and education Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate. Reliability, rigor and initiative in the execution of the assigned work. Proactive attitude to solving problems, identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record

Tags: support office control project

Aker Arctic Technology Selects BlueCielo Project Portal for Document Control, Change Management and Collaboration

2014-11-20 13:15:00| Power Technology

Aker Arctic has announced that they have selected BlueCielos Project Portal solution to enhance their document control, management of change and collaboration processes.

Tags: change control technology management