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Project Control Assistant
2014-05-05 17:36:13| Space-careers.com Jobs RSS
RHEA is currently recruiting a Project Control Assistant to support the overall project control management of the EDRS Programme at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Supporting the definition implementation of procedures for provision of project control services to the EDRS Programme. Responsibility under the authority of the EDRS Project Control Manager for the financial oversight of all EDRS activities. Managing and administrating interface between EDRS programme and the ESA procurement, forecasting, budgeting, payments and management reporting systems such as SAP, WLMS, ARAMIS, Timesheet, etc. Managing and administrating interface between EDRS programme and the service provider for the ECLIPSE, Document Management System DMS services. When necessary for example, in case of Documentalist sick leave upload the documents in Eclipse DMS. Supporting preparation, evaluation maintenance of cost plans, manpower forecasts and all other resource requirement planning of the EDRS programme including the formulation of the service provision agreements with other responsible within the programme and external support services TECHSOPIL etc. Supporting assessment, implementation, administration and monitoring of industrial contracts for matters relating to cost GRNsInvoices, .. including all change process to contract in line with ESA procurement rules CCB, Rider, CCN, Shopping Carts, etc. Assisting in preparation and maintenance of programme financial status related to the CAC, Internal or external Audits, etc and in particular the preparation of all project internal financial reporting. In addition, Implementing and administrating EDRS programme schedule files. Assisting in the EDRS programme reviews and RID tool management. Supporting all activities related to ESA IMS tasks related to Project control. Skills and Experience You must possess the following skills and experience University degree or equivalent qualification in an appropriate discipline. Several years handson experience in ESA ProjectsProcurement process. Strong Project controlAdministrative skills. Strong knowledge and hands on of SAP tool is required, with a good knowledge of ESA procurement process and ESA corporate software tools. Strong practical PC skills using MS Office, including Word, Excel, PowerPoint. Knowledge and experience of ESA Eclipse Document Management Software. Good communication skills, with ability to establish and maintain effective working relationships. Proactive with good attention to detail. Good organisational skills Ability to manage complex tasks in a dynamic environment in particular when delegated tasks by the Project Control Manager. Proactive working attitude with ability to work in a complex and dynamic environment, in particular when delegated tasks by the Project Control Manager. Fluency in English. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 200514. We look forward to hearing from you!
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project assistant
Project Control Department Traineeship
2014-04-22 17:36:05| Space-careers.com Jobs RSS
The European GNSS Agency GSA announces a traineeship opportunity for students and graduates in Europe. The traineeship shall aim principally to aid in supporting the daily operations of the Project Control Department of the Agency, and in particular its corporate support tasks, for example with respect to the GSA Administrative Board but also for EGNOS and Galileo exploitation project contract activities more widely. FOR FURTHER INFORMATION, PLEASE VISIT httpwww.gsa.europa.eugsajobopportunities The traineeship shall be based at the GSA headquarters in Prague 7, Janovskeho 4382, Czech Republic and shall last preferably from 16 June to 15 December 2014. If agreed by the GSA and the selected trainee, two extensions of three months each could be granted, which means that the maximum total duration of the traineeship could be one year however the GSA reserves the right to conclude individual contracts according to which the traineeship commencementend will deviate from the above dates specified. The trainees will be expected to carry out the following duties under supervision Compilation of reports, documents and presentations under supervision Development of measures and indicators under supervision Follow up of formal actions and decisions Handling correspondence under supervision Administrative and logistics support for formal meetings Follow up of interactions with the European Commission concerning reporting Assistance with document management Support to EGNOS and Galileo exploitation project control activities
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Project Control Support for HSO
2014-02-24 17:38:20| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of Project controller support at EACKlnGermany. Specific Tasks The contractor shall support the HSOBP section with following tasks in this work package The contractor shall support assigned projects in the implementation of their industrial activities, in accordance with the approved budget and in agreement with the established administration processes and the ESA contractual and financial Regulations, and in the preparation of plans and reports concerning the programmatic aspects of the projects. i.e. schedule, cost, finance, configuration, documentation, progress control as well as risk related aspects, with the aim to provide full visibility on all activities related to project resources. Supporting preparation of work breakdown structures, work packages and schedule assistance in the preparation of tender and contract change documents covering management, programmatic and financial domains. Participation in the evaluation of proposals and change documents and preparing information required for subsequent contractual negotiations supporting contractual negotiations with industry in management, programmatic and financial domains controlling of assigned contracts with respect to financial commitments, cost, schedule, progress, invoicing, industrial return, deviation from plans and trends report generation and maintenance about financial, schedule and performance data. Update and maintenance of data in both directorate and corporate information systems. Provision of inputs to budgets, reports and forecasts support the documentation management. Monitoring of financial commitments for compliance with budgetary provisions and financial regulations planning and reporting inyear, multiyear, at completion on procurement, cost, schedule, industrial return, workforce, risks for the assigned programme. Preparation of forwardlooking estimates relevant to project specific data evolution as well as for future developments assisting to the definition and the implementation of planning and control procedures and assuring industry compliance with established formal requirements for management, costs, schedule and risks reporting monitoring asset evolution and maintaining an inventory of Programme hardware contributing to the risk management function through the identification of potential problem areas, analysis of their impact and proposal of remedial actions Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems Collect, enter, process, and update all financial, schedule and georeturn related data in the databases. The data has to be obtained from different sources, such as contractual data and planning information, also from industrial contracts and progress meetings, other reference documents, and actual data from various ESA corporate financial systems Planning and updating of the Industrial Return distribution in line with the Agencys requirements Support to providing financial and programmatic inputs to periodic and ad hoc reports to HSO and on corporate Agency level This may be complemented as follows depending on the specific instance of the position Providing support to the head of the HSOBP section in the following tasks Overall consistency check of the HSO financial data in IPCDB Monitor IPCDB operator workload distribution Provide predefined and ad hoc financial reports on request Running homogeneous and efficient processes within the Section and maintaining the related documentation Specific Competence Requirements As per Job Class with several years of relevant experience of project control Knowledge of project accounting Fluent in English and some knowledge of German in the case of posting at EAC knowledge of another member state language is an asset Excellent Communication and Negotiation Skills Good interpersonal skills and crosscultural sensitivity Highly proficient in MS office software, SAP experience highly appreciated Good organisation skills Flexibility and ability to cope with pressure Ability to establish and maintain effective working relationships with the outside world For one of the positions very good knowledge of IPCDB, ESA rules cost control and ESA corporate financial systems is also required. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 06th march 2014. The Job code must be included on the subjet.
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Project Control Support for HSO
2014-02-21 15:36:00| Space-careers.com Jobs RSS
Space Applications Services performs space system and software engineering for the European Space Agency ESA, National Space Agencies and the space industry. We are involved in international unmanned and manned spacecraft programmes. We require staff, wishing to join our team to work in a dynamic international environment for the following position Project Control Support for HSO ENGSERVPCS20140203 Tasks and Responsibilities The work will be performed at the European Astronaut Centre EAC Cologne, Germany. You will be reporting directly to the Head of EAC. You will have the following responsibilities Support all financial activities at EAC Support the settingup and followup of third party agreements with industry or specific agreements with national space agencies, in coordination with Legal Affairs Support the daily administration of the centre and the liaison offices in Houston and Moscow Support EAC staff in using ESA corporate financial systems Act as EAC interface for the ESA financial representative, purchase office and mission desk on matters of invoicing, payments, purchase orders and monitoring of operations Support the verification of manpower and cost reports. Qualifications, Experience and Skills Applicants should have a University degree or equivalent in finance management or other relevant field. Furthermore, candidates should have following experience and skills Several years experience in a similar role with an demonstatable excellence in project accounting Highly proficient in MS Office software, SAP experience would be highly appreciated Excellent communication, interpersonal skills and crosscultural sensitivity Good organisation skills,flexibility and ability to cope with pressure Knowledge of IPCDB, ESA rules cost control and ESA corporate financial systems would be an asset and advantage. Conditions If you feel you meet the requirements for this job please send your CV together with a letter of motivation in English and Word format by email to jobsspaceapplications.com referencing as the email subject the job reference ENGSERVPCS20140203. Applications must be received before 6th March 2014. For this position we are seeking a candidate who is available to start as soon as possible. Applicants for this position must be a citizen of a European Union state or hold a permit to work in Germany. A competitive remuneration package will be offered with relocation assistance where necessary. For additional information, please contact Leslie Gale at Space Applications Services Leuvensesteenweg 325, Tel 32 02 721.54.84 www.spaceapplications.com 1932 Zaventem, Belgium Fax 32 02 721.54.44 Email jobsspaceapplications.com
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Administration, Project Control Support, RTCHSO023
2014-02-21 13:38:29| Space-careers.com Jobs RSS
Administration, Project Control Support, based at European Astronaut Centre, PorzWhab, Koln Germany Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in the European Space Agency, we are looking to employ an experienced Administrator to support the Head of the EAC Department as well as the Head of the ISS Utilisation and Astronaut Support Department in all financial activities of EAC in the following activities Setting up and follow up of third party agreements with industry or specific agreements with national space agencies, in coordination with Legal Affairs Daily administration of the centre and the liaison offices in Houston and Moscow Support EAC Managers and Technical Officers in using ESA corporate financial systems Acting as EAC interface for the ESA financial representative, purchase office and mission desk The objective is to provide followup for the processing of EAC related invoices and control of timely payment to ESA contractors and suppliers, and to perform the process of issuing purchase orders as well as to monitor the mission desk operations. Additionally to this, support the regular verification of Manpower and Cost Reports Tasks Support assigned projects in the implementation of their industrial activities Supporting preparation of work breakdown structures, work packages and schedule Assistance in the preparation of tender and contract change documents covering management, programmatic and financial domains Supporting contractual negotiations with industry in management, programmatic and financial domains Controlling of assigned contracts with respect to financial commitments, cost, schedule, progress, invoicing, industrial return, deviation from plans and trends Report generation and maintenance about financial, schedule and performance data Planning and reporting inyear, multiyear, at completion on procurement, cost, schedule, industrial return, workforce, risks for the assigned programme Assisting to the definition and the implementation of planning and control procedures and assuring industry compliance Monitoring asset evolution and maintaining an inventory of Programme hardware Contributing to the risk management function through the identification of potential problem areas, analysis of their impact and proposal of remedial actions Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans Collect, enter, process, and update all financial, schedule and georeturn related data in the databases Planning and updating of the Industrial Return distribution Support to providing financial and programmatic inputs to periodic and ad hoc reports Qualifications and Requirements Applicants require a University degree or equivalent in Business Administration together with at least 4 years experience in a similarly responsible position. Essential Skills Excellent IT skills in MS Office, SAP and Lotus Notes Knowledge of project accounting Fluent in English and German, Spoken and written, additional EU languages an asset Excellent Communication and Negotiation Skills Good interpersonal skills and crosscultural sensitivity Flexibility and ability to cope with pressure Ability to establish and maintain effective working relationships with the outside world Good knowledge of IPCDB, ESA rules cost control and ESA corporate financial systems is also required. Important All applicants must hold a current valid work permit for Germany or be EU nationals Please note that Serco reserves the right of changing the advertisement closing date or to close vacancy at any time. We therefore strongly advise you to apply for the role promptly in order to avoid any disappointment in such exceptional circumstances. If you think you have the skills and experience required for this post please make your application via our eRecruitment site httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid50047 If you have any questions regarding this opportunity please address them to our recruitment team at space.careersserco.com Position Administration, Project Control Support Reference RTCHSO023 Application closing date 9th March 2014 Start date ASAP Important Please be aware that security clearance may be part of the selection process For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
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administration