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Assistant Business Unit Controller
2013-05-27 08:36:01| Space-careers.com Jobs RSS
Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC Please submit applications not later than 12062013 by EMAIL to Mr. Massimiliano Mazza, Head of Engineering services Satellite Operations M.Mazzavitrocisetbelgium.com cc. jobsvitrocisetbelgium.com Job Overview The work package covers support to the management, administration and control of the main activities including procurement actions and resources budgets, manpower, workforce of an ESA Business Unit typically a Directorate or one of its main organizational entities e.g. Departments andor Cost Centre as well as to ESA Corporate level controlling activities. As such it includes the following main tasks Task 1 General Management Support and Controlling Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Specific Qualification Requirements University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant At least 2 years of previous relevant working experience in the field Excellent proficiency in the use of tools advanced features, databases and specialised information systems MS Office including in particular advance usage of Excel Familiarity with relevant ESA processes and corporate applications and in particular SAPSRM module will be an asset Specific Requirements Autonomy and initiative Internal controlling and budget management experience High sense of responsibility Ability to understand whole from the details Excellent communication skills, both oral and written Deadline driven Education Bachelor Experience 2 years of relevant experience
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Category:Transportation and Logistics
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