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Administrative Rules (HOU-1.06)

2013-09-12 22:52:42| PortlandOnline

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Customer Service Administrative Assistant

2013-08-19 20:18:00| Latest apparel & textile industry jobs - from just-style.com

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Administrative Assistant ESA Corporate Communication Office

2013-08-19 16:36:03| Space-careers.com Jobs RSS

We are looking for an Administrative Assistant for a 6 month contract to work in the ESA Corporate Communication Office located in Darmstadt, Germany. The European Space Operations Centre ESOC operates prestigious planetary and Earth observation satellites. To work in this exciting and fastpaced European communications environment, the applicant should, preferably, have previous experience in working in a similar environment. Tasks and Responsibilities Wide range of general office administrative duties including maintenance of the database for media and VIPs, including sending out of invitations, followup on failure reports updates, maintenance of PR Activity List and synchronisation with diverse calendars, maintaining the Team filing system, taking down actions during team meetings and ensuring proper followup of actions assigned to the Team, composing and typing of routine correspondence, presentations and documents, handling of all incoming mail telephone calls, preparation, recording absenteeism of staff and contractors wrt annual leave, home leave, sick leave and missions Lotus Notes agenda and holiday chart maintaining and ordering office supplies maintaining stock of ESA information material brochures, DVDs, posters, etc., shipping information material to various offsite requests schools, exhibitions, conferences, etc Handling of visits and lectures and monitoring of all regular and exceptional visits to ESOC Organisation of meetings, including booking of appropriate communication equipment and reception and preparing for external visitors Internal Communication Activities which include publishing announcements on the ESOC information screens on a daily basis, publishing articles on the ESOC Intranet, sending newsflashes to all staff for intranet stories Support to organisation of ESOC events sending out of invitations, followup of guest lists, providing hostesses andor interpreters, providing and packing of information material, booking of rooms, preparation and distribution of badges, preparation of way signs, telephone lists and other relevant information Experience and education Should have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary Excellent in interpersonal and communication skills, as well as very good qualities of order, method, tact, initiative and in particular discretion are required Proficiency in the use of modern electronics office automation tools in particular Lotus Notes, Microsoft Office, IPS Publishing Native German, fluency in the English language are a prerequisite knowledge of another European member state language would be an asset High level of flexibility as well as initiative and team spirit Capacity to identify priority actions and handle high workload Ability to cope with stress and demonstrated flexibility and reliability in stressful situations Familiarity with ESA working environment is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.

Tags: office corporate communication assistant

Secretary Administrative Assistant

2013-08-19 12:36:16| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of SecretaryAdministrative Assistant located at ESTEC Netherlands. Work Package Overview The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset. For site specific functions fluent knowledge of the local national language is also required. High level of flexibility as well as initiative and team spirit. Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks. Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. Ability to communicate with industry counterparts in the execution of the project specific tasks. Capacity to identify priority actions and handle high workload. Familiarity with ESA working environment in a similar position is a distinct advantage Applications Interested candidates should send cv and cover letter to rocio.infiestagmail.com by 11th September 2013.

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